Office & Team Operations Coordinator - Creative Design Studio Duomo, Milan

Location: Milan city center (Duomo area)

Contract Type: 1-year temporary contract with Randstad Italia (outsourcing partner), with potential for extension or long-term opportunities

️Fluency in Italian and English required - Basic knowledge of Chinese strongly preferred

The Opportunity

Randstad Italia is hiring a Team Assistant on behalf of an international design and innovation center based in central Milan. This role offers the chance to work in a multicultural, creative environment where you'll support day-to-day office operations and provide organizational and logistical assistance to a dynamic international team.

Key Responsibilities

Office Management

• Manage supplies (stationery, snacks, drinks) and place orders when needed
• Prepare meeting rooms, organize coffee breaks, and welcome guests
• Handle front-desk duties: visitor registration, restaurant bookings, food orders, hotel suggestions
• Monitor deliveries and manage shipping documentation
• Process and verify expense reports
• Manage small purchases and magazine subscriptions via internal systems
• Track and update internal access permissions

Team Support

• Organize meetings, both internal and cross-functional
• Coordinate team-building events, year-end gatherings, and office celebrations
• Support planning of external events and exhibitions
• Assist with travel arrangements (visas, flights, accommodation)
• Support onboarding of new employees (SIM cards, phone setup, app installations)
• Help team members navigate internal tools and resolve minor operational issues
• Manage NDA preparation and documentation for suppliers

Your Profile

• Previous experience in team support or administrative roles, ideally in international or creative environments
• Excellent organizational skills and attention to detail
• Proficiency with office management tools and digital systems
• Strong interpersonal and communication skills
• Fluent in Italian and English (Chinese is a plus)
• Team player with a proactive and adaptable mindset
• Comfortable working in a fast-paced, multicultural environment

Apply now and become part of a forward-thinking team shaping future design experiences.

This position is managed by Randstad Italia on behalf of our client.