Office Manager & Executive Assistance

About Us:

The world around us is changing rapidly, and so is the insurance sector. Now is the right time to take a bold step and shape the future of insurance: this is Allianz Direct! As a pan-European online insurer of the Allianz Group, launched in 2019, Allianz Direct is on its mission to become "digitally unbeatable" and the most efficient insurer in the market. Allianz Direct is truly changing the face of insurance, both in customer experience and in technology, processes, people, and culture.

An international team of business experts and engineers who live and breathe an agile way of working, we aim to improve and transform the way insurance is done. Driven by a customer-oriented approach and a love for data, Allianz Direct strives to deliver an exceptional experience with a personal touch. What makes Allianz Direct so unique? We believe in the power of simplicity and convenience, and with this, we have set new standards for online insurance.

Mission:

We are looking for a proactive, highly organized, and people-oriented Global Office Manager to oversee the smooth running of our offices while supporting key generical global functions such as procurement coordination or audit coordination. This dynamic role sits at the intersection of operations, procurement, and company culture - ensuring our teams and environments thrive locally and globally.

Key Responsibilities of the role:

As an office manager at Allianz Direct, you will be responsible for the following:

• Oversee day-to-day office activities, including facilities, supplies, and vendor coordination.
• Manage office budgets and operational expenses.
• Coordinate workspace needs for hybrid and remote teams.
• Ensure a safe, clean, and productive working environment.
• Coordinate and support internal and external audits across global teams.
• Maintain and organize documentation and compliance records.
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Liaise with finance, HR, and legal teams to support regulatory requirements.
• Ensure adherence to global policies and procedures.
• Plan and execute engagement events, team-building activities, and wellness programs.
• Promote diversity, inclusion, and positive culture practices across locations.
• Provide executive assistance support, including calendar management, travel coordination, preparation of presentations and reports, etc.

Skills for the Position:

• Proven experience in office management, operations, or a related field.
• Experience working in a global or multicultural environment is a plus.
• Familiarity with audit processes, procurement, or administrative support for corporate governance.
• High level of English (at least B2-C1), no matter if you make mistakes, but you need to be able to understand and express yourself in English.
• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Autonomy and proactive problem solving skills
• Excellent interpersonal and communication abilities.
• Collaboration and teamwork orientation
• Influential communication skills
• Organizational skills and ability to manage multiple tasks simultaneously in an efficient manner
• Ability to work occasionally under pressure

Additional Information:

We offer: Professional development programs, flexible working arrangements. Please submit your applications only through our online tool.

The Allianz Group is one of the most reliable insurance and asset management companies in the world. Our care for our employees, their ambitions, dreams, and challenges, is what makes us a unique employer. Together, we can build an environment where everyone feels empowered and confident to explore, grow, and shape a better future for our customers and the world around us.

At Allianz, we believe in a diverse and inclusive workforce, and we are proud to be a company that offers equal opportunities. We encourage you to bring all of who you are to work, no matter where you come from, how you look, who you love, or what you believe in, as we accept applications regardless of your ethnic or cultural background, age, gender, nationality, religion, disability, or sexual orientation.

We're excited to have you on board. Let's take care of tomorrow.

Note: Diversity of minds is an integral part of Allianz's corporate culture. One way to achieve diverse teams is through the periodic rotation of Allianz Executive employees between functions, Allianz entities, and geographies. Therefore, the company expects its employees to have an open mindset and a strong motivation to regularly change positions and accumulate experiences across the Allianz Group.