My Pay Advisor (Ireland PAYROLL)

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Matter.

You are a specialist in a process, workstream or area in Mondelēz International Digital Services, working to support impeccable service operations.

How you will contribute

You will use your in-depth process and service knowledge in your area of expertise to ensure that service level agreements and obligations are met. As a co-owner of the development of standard operating procedures, you will drive standardization and simplification of processes. In addition, you will provide input for training materials, ensure that standard operating procedures and data protection activities comply with Mondelēz International policies and the law, analyze and report on exceptions and offer recommendations for process improvements, and lead the sustainable continuous improvement process for the team.

What you will bring

A desire to drive your future and accelerate your career. You will bring experience and knowledge in:

• Your specific process area
• Working in a shared service organization
• Being a good team player and influencing others
• Process design and mapping, and business requirement gathering experience
• Communicating effectively, applying interpersonal skills and taking initiative

More about this role

This role is part of our People Services team, based in our Bournville office (UK). This is a stand alone role responsible for the accurate and timely processing of payroll for our Irish employees. The ideal candidate will be a self starter with a strong understanding of Irish payroll regulations, excellent problem solving skills, and the ability to work independently while collaborating effectively with the broader UK&I My Pay team.

Purpose of the Role

• Responsible for the delivery of weekly ( 400 headcount) and monthly ( 230 headcount) payrolls
• Responsible for the day to day administration and support of the internal payroll processes to ensure that all payments/reports are completed to agreed deadlines
• Ensure that correct personal data is present, and all workers are paid correctly and in accordance with social laws
• Answer and support pay and tax queries
• Provide support to Finance function in reporting and payroll posting queries
• Focus on excellent customer service while providing a great place to work through an outcome based, knowledgeable and engaged HR services organisation

Main Responsibilities

• Maintain payroll processing system and records by processing instructions received through our case management tool and daily interface
• Offer advice and support to stakeholder teams in line with payroll processes and company policies
• Deliver controls and compliance measures and share new knowledge with team to improve processes
• Collect salary data, process third party payments and transfers
• Adhere to payroll policies and procedures and comply with relevant law
• Process weekly/monthly reports of employer contributions and reconciliation
• Build relationships with key stakeholders/teams to improve our shared processes
• Support with salary issues, including absences (sickness, maternity leaves, paternity leaves, etc), by identifying, investigating, and resolving discrepancies in payroll and attendance records
• Work with internal reports and statistics to authorities and other teams as required
• Prepare accounting documents and documents for the finance departments
• Keep up to date with tax legislations related to the salary area (e.g., income/salary, cost reimbursements and benefits), collective labour agreements and external policies
• Support in Shares, Special income tax and Expat payroll
• Interpret and apply collective agreements and applicable laws related to the wage area

What will you bring to the role

• Minimum 5 years of hands on experience in a payroll role
• Proven Irish payroll expertise: in depth knowledge of Irish payroll regulations and compliance requirements
• Proven experience handling weekly/bi weekly payrolls within a manufacturing environment
• Relevant systems proficiency: experience with SAP input processing and HR database system (Workday is desirable)
• Experience with T&A (Time & Attendance) tools/principles is highly desirable
• Experience with manufacturing based population is highly desirable
• Experience with integrated systems is desirable
• Experience with case management tool software is beneficial
• Excellent problem solving and communication skills
• Computer literate, knowledge of MS Office package

Skills

• Able to work independently in a stand alone role covering the Irish payroll
• Take ownership of cases/issues and advise on RCA & solutions
• Strong collaboration skills to ensure backup by UK team is in place at all times
• Flexible and agile approach, able to cope with strict deadlines
• Excellent systems and data knowledge to manage large uploads, data audits and system queries
• Organised, accuracy, attention to detail
• Knowledge of relevant Irish employment laws and regulations
• Familiar with payroll processes and systems
• Excellent stakeholder management skills
• Able to work independently and take ownership of cases/issues but also work collaboratively as part of a team
• Customer focused and detail orientated

Job specifics

• Permanent contract
• Hybrid working
• Work schedule: 36 hours per week

Relocation Support

No relocation support available

Equal Opportunity Statement

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.