Medical Workforce Manager

Go back Nottinghamshire Healthcare NHS Foundation Trust Medical Workforce Manager The closing date is 06 July 2025

Are you a dynamic and experienced leader with a passion for medical staffing? Nottinghamshire Healthcare NHS Foundation Trust is seeking aMedical Workforce Managerto lead and develop our Medical Workforce Team within the People and Culture Directorate.

As Medical Workforce Manager, you will be responsible for delivering a high-quality, customer-focused service across all care groups. Your role will involve providing expert advice on medical terms and conditions, employment legislation, and best practice, while ensuring compliance with national NHS initiatives and local strategic goals.

You will work closely with senior leaders to implement and embed complex national workforce initiatives. You'll also support the development of key policies, manage employment relations issues, and contribute to strategic workforce planning.

We are looking for a proactive, knowledgeable, and collaborative leader with experience in medical staffing or HR within the NHS. You should have excellent communication skills, a strong understanding of employment law, and the ability to manage complex workforce issues with professionalism and integrity.

Face to Face Interviews - Tuesday 15th July at Duncan Macmillan House, Nottingham.

Main duties of the job Key responsibilities include:

• Leading and developing the Medical Workforce Team including recruitment of staff, appraisals, return to work interviews, sickness absence reviews.
• Supporting medical recruitment and retention strategies.
• To work closely with medical education and the Care Groups to ensure resident doctor engagement and experience is monitored and improvements made against our Trust plan.
• To work with the Care Groups to ensure a robust process in relation to both the recruitment and the effective management of Locum/Bank Doctors.
• Managing job planning processes and rota coordination.
• To assist in the implementation and maintenance of the SARD job planning software. Develop a range of reports, metrics and key performance indicators to support senior clinical leads in the meaningful analysis of complex job planning data utilising the Trust's e-job planning system.
• Advising on employment law, contracts, and medical terms and conditions.
• Supporting doctors in difficulty and liaising with NHSE and Occupational Health.
• Ensuring compliance with mandatory requirements and national frameworks.
• Leading on policy development and service improvement initiatives.

About us comprises over 11,000 dedicated colleagues who every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.

Job responsibilities To be responsible for managing the Medical Workforce team within People and Culture, ensuring a customer focused and comprehensive people service is provided in relation to medical staff in all Care Groups. To provide visible leadership and manage the Medical Workforce Team ensuring that Trust managers and employees are provided with accurate advice on the application of People and Culture policies and procedures, employment legislation and best practice management.

To ensure the delivery of the Medical Workforce Planning Strategy, co-ordinating the medical recruitment, job planning and rota co-ordination functions across the trust.

To provide specialist advice and guidance on medical workforce including job planning, terms and conditions, best practice and contractual requirements.

To work closely with Associate Medical Directors, Clinical Directors, Heads of Workforce, Resident doctor leads, Postgraduate Medical Education, Guardians of Safe Working, People and Culture colleagues, finance and medical management.

Main Responsibilities

Provide flexible and proactive support to the Care Groups in all matters pertaining to the management of the Medical staffing workforce.

Provide senior level of expertise and guidance on all medical policies and awareness of employment law changes to reflect all Medical Terms and conditions of service for all grades of medical staff.

Provide support to the Joint Negotiating Committee, developing excellent relationships with key stakeholders and ensuring good attendance and actions following the meetings are undertaken and cascaded to the medical workforce.

Produce timely relevant reports, information and statistics and contribute to the development of appropriate key performance indicators relating to medical staffing.

Proactively support the medical leads to ensure the achievement of compliance of the medical workforce across a range of mandatory requirements.

Strategic Medical workforce

To work with the Associate Director of People Planning, Resourcing and Deployment, along with Head of Medical Workforce to ensure that complex national People initiatives and relevant legislative requirements are planned, implemented and embedded, and best practice is promoted throughout the Trust. This includes national NHS initiatives as well as employment legislation and Trust initiatives or projects.

To operate as a team player to ensure that knowledge, information and research are shared across teams to enable People and Culture services to develop and provide a consistently high quality, comprehensive, professional and proactive service.

To proactively seek feedback from service users, including Care Group Directors and Medical colleagues, and be responsible for identifying and implementing service improvements with direction from the Head of Medical Workforce.

Contribute to the Trusts Medical workforce agenda by developing and maintaining an ongoing overview of the workforce - funded establishment, staff in post and vacancies.

Operational Medical workforce

To support the implementation of all new contracts and processes relating to medical staff, including any Equality Impact Assessments required.

To work with the BMA to negotiate policies and local interpretation of terms and conditions, to ensure a fair deal for both the doctors and the Trust.

To provide highly specialist advice, support and guidance to Trust managers on all aspects of employee relations and terms and conditions of service, particularly in relation to medical workforce, taking into account NHS requirements/guidelines and employment law. To use professional judgement to interpret and communicate complex, sensitive or contentious information and situations.

To provide a professional and credible service to managers and employees on the implementation of Trust policies for handling a range of People and Culture matters including disciplinary, recruitment and selection, absence management, taking account of statutory requirements. This includes supporting managers and clinicians in the handling of sensitive, complex and challenging employment issues, ensuring a consistent approach, and supporting managers at meetings/hearings.

To maintain a key working relationship with the Medical Education Department with regards to workforce planning and medical education.

To act as advisor on all medical staffing issues, including performance management and other procedural matters, ensuring adherence to trust policies, employment legislation, terms and conditions of service and best practice.

To assist in the medical recruitment and selection processes for consultant appointments and all other grades of medical staff in accordance with legal requirements, good employment practice and Trust policy.

Maintain an up-to-date knowledge of all immigration and visa updates as required to advise on general immigration queries.

To ensure all pre-employment checks are carried out on all incoming medical staff to the trust either employed or in-directly employed by the Trust.

To regularly review recruitment and selection practices and processes to ensure the continuing provision of a quality, cost-effective service, which supports the employment and retention of medical staff. To support any specific recruitment campaigns for medical staff.

To regularly review all procedures relating to medical staff within the Trust and align them to best practice.
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