Medical Secretary

Medical Secretary

Location: East Galway City

Hours: 37 hour week, there may be some variations in working times, depending on which clinic you are supporting. This role is on-site.

About Your New Employer

• Offering good benefits that include; 22 days Annual leave, Pension, Death in service, maternity and paternity paid leave, staff discounts, loyalty bonuses and Educational assistance.
• Join an organisation that invests in the latest technologies and values continuous improvement for both staff and patient services.
• Be part of a close-knit, supportive team where your contribution will directly impact the excellence of clinical services.

About Your New Job

• Deliver high-quality secretarial and administrative support to a portfolio of consultants, ensuring seamless daily operations.
• Manage patient scheduling for outpatient clinics, theatre lists and day ward admissions with a focus on efficiency and minimising delays.
• Serve as the first point of contact for patients, GPs, referring clinicians, nursing staff, and consultants, providing professional, empathetic, and timely communication.
• Prepare and process medical documentation-including clinical correspondence, reports, referral letters, and discharge summaries-with accuracy (including audio typing when required).
• Maintain and update consultant diaries, proactively coordinating cancellations, rescheduling, and optimising resource allocation.
• Support technology upgrades (e.g., electronic health records, booking systems) for consultants and the wider team.
• Provide flexible cross-cover in the secretarial/administrative team, ensuring continuity during staff leave or peak periods.

What Skills You Need

• Secretarial or a business qualification (medical secretary training is an advantage).
• Experience in a medical secretarial or administrative role, experience within a private hospital or specialist healthcare setting is essential.
• Exceptional communication and interpersonal skills with a compassionate, professional approach.
• Strong organisational skills and proven ability to manage multiple priorities in a busy environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook); knowledge of healthcare IT systems and audio typing is beneficial.
• High attention to detail and accuracy in document preparation and typing.

What's on Offer

• A salary of 32-35k depending on level of experience
• Comprehensive benefits (as above), ongoing professional development, and structured training.
• Opportunity to work with a team of highly talented professionals in an excellent working environment.