Medical HR Administrative Assistant

Medical HR Administrative Assistant

Closing date: 22 July 2026.

We are seeking a dedicated and enthusiastic Medical HR Administrator to join our dynamic Medical HR team. You will assist in providing a comprehensive, timely, and efficient Medical HR admin service in relation to doctors across the Trust. The role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, along with current legislation.

At DBTH, we are on a mission to build a diverse, inclusive, and compassionate workforce. This role will play a crucial role in our hiring process, embodying the "DBTH Way" every step of the way.

Your primary responsibility will be to provide efficient and excellent customer service to candidates, ensuring our recruiting managers receive top notch support to efficiently meet our hiring needs.

This role offers a unique opportunity for career growth. Depending on the level of experience, we are open to offering a band 2 to band 3 development opportunity, reflecting our commitment to nurturing talent within our organisation.

We are looking for someone who is quick learning, has drive and enthusiasm, and is willing to go the 'extra mile' for our customer base. Ideally we are looking for someone with knowledge of Medical & Dental Terms and Conditions (visit NHS Employers website for information), experience of recruitment processes and the ESR payroll system however training will be provided.

Interviews will be held on Monday 24th August 2026.

Main duties of the job

By joining our Medical HR Team, you'll play a key role in supporting the recruitment and management of medical staff across DBTH. You will work in a collaborative and supportive environment, with opportunities for personal and professional growth.

• Manage the recruitment process for medical and dental staff, using Trac/NHS Jobs, link to ESR, coordinate short listing, and arrange interviews
• Ensure compliance with NHS Employment Check Standards and Trust procedures.
• Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications.
• Issue contracts of employment for medical staff.
• Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement.
• Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
• Send information to payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
• Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols.
• Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring.
• Assist with training staff within the department and contribute to departmental initiatives

About us

DBTH is one of Yorkshire's leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice schemes
• Discounts on restaurants, getaways, shopping and finance through external providers

Job responsibilities

There are 1.4 posts available; the hours could be allocated to two part time posts or a full time and a part time post. Please advise your preference within your application.

The service is required to have an onsite presence Monday to Friday, however there is a hybrid working option. Following the induction and training period there will be the opportunity to work from home one day per week. This post will be required to work on a Friday and on site; the remaining days can be discussed.

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

If you are inspired by the opportunity to positively contribute to our exciting future by being part of our amazing team, please apply today. For further information and an informal discussion about the role please contact Hazel Elimlahi on .

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK.

Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification Knowledge & Experience

• Experience in a relevant customer focused transactional HR/Recruitment/Administrative
• Experience of working in a busy office environment
• Working knowledge of Data Protection and Freedom of Information legislation
• Comprehensive use of Microsoft Office applications e.g., Word, Excel
• Working knowledge of Medical Staff terms and conditions
• Experience in working in a Medical HR Department
• Knowledge of NHS (e.g. Resident Doctor recruitment and training)
• Awareness of 'best practice' in recruitment & selection

Qualifications & Training

• NVQ level 2 in Business Administration or equivalent relevant qualification or equivalent relevant training and experience
• Evidence of continued professional development

Personal Attributes & Skills

• Ability to work as part of a team
• Committed to service improvement
• Ability to work to tight time scales
• Flexible approach to working and hours of work
• Able to manage own time, prioritising and making decisions to ensure strict deadlines are met
• Good analytical and numerical skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

£25,760 to £27,476 a year (Pro Rata Per Annum)