Medical Devices Analyst

Main area Medical Device Analyst Grade NHS AfC: Band 5 Contract 12 months (Fixed term post to cover a member of staff taking a 12 month career break) Hours Full time - 37.5 hours per week Job ref 220-WHT-3061

Employer Whittington Health NHS Trust Employer type NHS Site Whittington Hospital Town London Salary £35,964 - £43,780 Per annum inclusive of HCAs / Dependant on experience Salary period Yearly Closing 11/05/:59

Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

Please note in order to progress your application, your data will be processed by our 3 rd party recruitment providers - North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

Job overview The Medical Device Analyst post is responsible for managing, analysing, and optimising medical device usage, maintenance, and compliance within the Whittington NHS Health Trust. The role ensures that medical equipment is properly maintained, cost-effective, and compliant with regulatory requirements.

Main duties of the job Device Management & Analysis

• Maintain an up-to-date inventory of medical devices.

• Analyse equipment performance, utilization, and lifecycle data.

• Identify trends in device failures and recommend improvements.

2. Maintenance & Compliance Oversight

• Monitor planned preventive maintenance (PPM) schedules.

• Ensure compliance with NHS, CQC, MHRA, and OEM maintenance requirements.

• Work with internal teams and external vendors to resolve maintenance issues.

• Support procurement and management of OEM and third-party service contracts.

• Track service level agreements (SLAs) and key performance indicators (KPIs).

• Assist in negotiations for cost-effective maintenance solutions.

4. Technical & Financial Reporting

• Provide data-driven reports on device reliability, downtime, and costs.

• Support with the Trusts RFID asset tracking system

• Assist in budgeting and forecasting for medical device expenditures.

• Support capital planning for equipment replacement and upgrades.

5. Stakeholder Collaboration

• Liaise with clinical teams to understand equipment needs and challenges.

• Work with biomedical engineering teams for technical support.

• Coordinate and support with finance and procurement teams on purchasing decisions.

Working for our organisation Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Detailed job description and main responsibilities 1. Demonstrable experience in a similar environment.

2. Extensive experience of Clinical Engineering asset management databases

3. Ability to accurately analyse and manage large quantities of asset and related data, including service schedules, repair data, contracts, documents, training data, etc

4. Able to construct and understand SQL queries

5. Advanced knowledge of MS Office

6. Advanced Excel user

7. Advanced Access user

8. Create / maintain custom databases with MS Access

9. Create and maintain audit spreadsheets

10. Data analysis / Provision of KPI data

11. Create graphs and charts from Excel / Access data

12. Provide reports for all levels of management covering KPIs for Medical Physics and Medical Devices Training

13. Basic understanding of the Health & Safety at Work Act, Electricity at Work Act

14. Able to enter and amend records on a database, use e-mail, word processing and spread sheet applications

15. Able to communicate effectively with customers, suppliers and colleagues

16. Good telephone manner.

17. Able to take minutes during Medical Physics team meetings.

Familiarisation of some medical devices.

Person specification Skills

• Commitment to delivering compassionate excellence and the Organisation Values (Innovation, Compassion, Accountability Respect, Equality, Equity)
• Able to prioritise and manage own work.
• Able to exercise initiative when dealing with common issues in the workplace.

PERSONAL QUALITIES

• Able to work own initiative and as part of a multi-disciplinary team.
• Able to work under pressure whilst maintaining speed, accuracy & attention to detail
• Self-motivated

Education / Qualifications

• GCSE's

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
• Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form -

• Provide only business email address for your referees - we are unable to request references from yahoo, Hotmail, Gmail accounts.
• Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes -

• Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
• If you do not hear from us up to 3 weeks after the closing date of the job unfortunatelythis means you have not been successfullyshortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
• Please check your emails regularly as all correspondence from us will be via trac.systems - occasionally these emails will go into your Junk folder.
• Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information -

• Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you areeligible under theUKVI points based system .
• Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
• In submitting an application form, you authorise WhittingtonHealth NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks youridentity and right to work documentation will be verifiedremotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details . click apply for full job details