Media Project Coordinator

Department: Media Team: Mobile World Live (MWL) Operations - Production Location: London with hybrid working (c. 2 days per week in office & as required). Position type: Permanent.

Hiring manager quote: "This is an opportunity to work for one of the world's leading technology news services and contribute to the successful project delivery of a wide range of communications channels including webinars, video interviews and written content. It presents the chance to work with international clients in the fast paced world of digital media." - Sarah Lovesy, Media Operations, Mobile World Live

About the team

The media team delivers news and insights on the global mobile technology industry to a subscriber base of 188,000 readers. It is made up of three groups: editorial (content creation), operations (advertising and content project delivery) and sales (revenue generation through new and existing clients).

About the role

The Media Project Coordinator plays a key role in delivering high quality client projects, working in close partnership with the operations, editorial, marketing and sales teams. The role coordinates multiple projects simultaneously, ensuring deadlines are met, resources are aligned, and delivery standards remain consistently high. It also involves managing relationships with clients, suppliers, freelance writers and agency partners, monitoring project progress and escalating any issues that may affect delivery or commercial performance.

As a member of the official MWC events team, you will be required to attend MWC Barcelona (flag ship event) and may support other events throughout the year. You will support the delivery of commercial and editorial video projects - schedule coordination, ensuring a smooth and timely delivery of content - as well as digital media delivered through the Mobile World Live website (webinars, online interviews, features, surveys and reports). You will also help run our virtual events, ensuring the execution of webinars, topic panels and video interviews are smooth and successful.

Key responsibilities

• Efficiently oversee multiple client projects simultaneously.
• Manage projects and keep them on track.
• Maintain accurate team calendars and effectively communicate schedules to all stakeholders.
• Collaborate with internal teams and external partners to ensure timely and high quality deliverables.
• Keep project reporting up to date.
• Provide support on website updates and newsletter emails as needed.

About you

You're a confident, creative and adaptable individual who relishes working in a team delivering high quality work. You can work independently but also thrive in a team setting where your initiative and flexibility shine. You enjoy a fast paced, high pressure environment with multiple concurrent priorities.

You have strong coordination skills and can devise processes and develop systems to help the team deliver high quality work on behalf of our clients. Your resourcefulness and determination stand out when things get busy. You possess a keen eye for detail and an ability to meet deadlines, along with strong commercial awareness and the capability to understand and interpret contracts and deliverables.

Proficiency in Microsoft Office Suite; experience with CRM and project management tools (Salesforce, MS Teams, SharePoint, OneDrive); experience working with email marketing tools (Salesforce Marketing Cloud) would be an advantage.

Key skills

1. Communication
2. Delivery
3. Project Management
4. Teamwork
5. Stakeholder Management

Contract type

Regular Worker type Employee