Materials Assistant - UPMC Whitfield Hospital, Waterford

Materials Assistant - UPMC Whitfield Hospital, Waterford

Location: UPMC Whitfield Hospital

Job type: Permanent

Overview

UPMC is hiring a Materials Assistant to join our Whitfield Hospital team on a permanent contract within its busy Materials Warehouse department. The role focuses on material requisition, receipt, inventory management, and support of lean initiatives.

Primary Duties and Responsibilities:

• Material requisition fulfilment, including locating, verifying, and labelling requested materials, performing required system transactions, and delivering materials to the specified area in accordance with work instructions and SOPs.
• Receiving materials from vendors based on released purchase orders and internal item returns; verifying counts and transferring goods to physical stock locations with the appropriate transaction.
• Performing weekly inventory cycle counts and monthly/annual physical inventory counts (when required) and resolving any discrepancies identified during the process.
• Contributing to improvement activities and participating in lean initiatives; assisting with inventory and/or system problem resolution.
• Coordinating with the Materials Manager regarding delivery delays, quality issues, and other related matters.
• Collaborating with Finance on invoice queries or delivery docket queries and ensuring timely submission to the accounts department.
• Adhering to all applicable company policies, procedures, and processes.
• Attending and completing all scheduled applicable training as required.
• Performing general housekeeping of the work area and inspecting lift equipment and vehicles prior to operation.
• Ensuring that all security and access rules are complied with in the warehouse area.

Qualifications and Experience:

• Related experience in a warehouse environment is a distinct advantage.
• Strong verbal and written communication skills.
• Excellent organizational skills, able to prioritize competing tasks, with a detail oriented and quality focused approach.
• Accurate completion of paperwork following good documentation practices.
• Proficiency in basic math calculations.
• Critical thinking and problem solving skills.
• Ability to work with minimum supervision while following detailed instructions.
• Team player mindset; capable of exchanging information with colleagues, internal customers, vendors, and carriers.
• Capacity to organize logistics across multiple sites if required.
• Good IT skills (Excel, Outlook, Word) and working knowledge of warehouse inventory systems (SAP is a distinct advantage).
• Strict attention to detail and accuracy.
• Desirable: experience in a hospital warehouse department.
• Full clean driving licence is essential.

Salary: €31,282.05 - €38,939.49 per annum based on a 40 hour week.

Equal Opportunity Statement and Benefits

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Benefits: fully paid maternity and paternity leave for new parents; competitive pension plan; company funded Death in Service Benefit (3 times); critical illness cover up to age 66; enhanced annual leave up to 27 days; flexible working opportunities.

Performance and Recognition: rewards for performance that support UPMC's goals through our annual ACES programme.

Work life balance: enhanced annual leave up to 27 days; flexible working arrangements to support family commitments.

Development and career opportunities: opportunities for each employee to reach their career goals through continued learning and/or advancement.

This job description is intended to be an outline of the areas of responsibility. As UPMC and the post holder develop, the job description may be subject to review in light of changing business needs.