Material Coordinator / Admin Support

Material Coordinator / Admin Support

ENTRY LEVEL POSITION

Part Time Contract Role: Roughly 20 hours per week for 6 months initially

Aberdeen Based

Oil and Gas Industry

Under direct supervision, responsible for ensuring timely materials goods movements (including goods receipt processing), accurate and appropriate storage and movement of products and inventory accuracy. Also responsible for other daily operations functions of the warehouse which includes various clean up and housekeeping activities. Experience working in an operations (warehouse) environment is preferred, including knowledge and use of related equipment (Kardex storage unit). Job will also require the performance of other duties and activities as directed. Entry level position. No previous experience required.

The other duties and activities will include providing administrative support to a Technology Design Team. Works under close supervision, with work closely defined and standardised. Performs simple, routine, and repetitive administrative functions. Requires 0-2 years of experience. Entry level position.

Responsibilities Scope

• Physical receipt of goods
  • Checking packaging, shipment details, and delivery documentation
  • Experience in the use of a forklift is desirable (full training will be provided)
• Inspection and verification
  • Confirm items match the purchase order
  • Check quantity, quality, specifications, and any required certifications
  • Record damaged or missing items
• System entry (creating the Goods Receipt document)
  • Enter the goods receipt in SAP
  • Update inventory stock levels
  • Note batch/serial numbers if required
• Stock Management
  • Allocation of deliveries to storage location
  • Organising, storing, and labelling items
• Exception handling
  • Damaged goods
  • Missing items
  • Incorrect product delivered
• Department Admin
  • Timesheet Management
  • Travel Booking & Journey Management
  • Holiday Administration (Spreadsheet update)
  • KPI Tracking (Mileage etc.)
  • Induction Folders (ID Badges)
  • Stationary & IT consumables
  • Project Archiving
  • Updating local Org Charts & Floor Plans
  • Tay Facility Administration (mail, deliveries etc.)
  • Use of Microsoft Office packages
  • General Administration tasks (room booking, meetings etc.)
  • Interface with Real Estate (Tay Facility)

Environment

• Ability to work within an API Q1/ISO 9001 design environment
• Adhere to QHSE philosophy

Attributes

• Positive attitude, eagerness to learn
• Determined & self motivated
• Team player
• Ability to communicate clearly
• Ability to write logically and clearly
• Manage tasks independently
• Strong attention to detail
• Ability to work within strict deadlines

Qualifications & Experience

• No essential qualifications or previous experience required
• Full training and ongoing support will be provided

Experience

• Experience in a related role such as administration, operations, customer service, logistics, or technical work
• Knowledge or awareness of SAP