Logistics Coordinator (Fashion E Commerce, Retail, Bonded Warehouse & Returns)

Focus: Fashion E Commerce, Retail Stores, Bonded Warehouse & Returns

Department: Logistics / Supply Chain

Reports to: Head of Logistics

Role Overview

Operating across standard and bonded warehousing, the Logistics Coordinator plays a critical role in ensuring smooth, compliant, and customer-focused stock movement across outbound and return flows. This role requires strong coordination skills, attention to detail, and the ability to work in a fast-paced environment while maintaining high service standards.

Outbound Logistics - E Commerce & Retail (Primary Focus)

• Coordinate daily outbound shipments across e commerce and retail store replenishment.
• Ensure on time, accurate dispatch in line with SLAs and brand standards.
• Work closely with warehouse and 3PL partners to manage cut offs and peak volumes.
• Support launches, campaigns, and store opening outbound requirements.

Express Carrier & Last Mile Delivery Management

• Manage day to day operations with express parcel carriers (DHL, DPD, UPS, ).
• Monitor delivery performance, transit times, and exceptions.
• Resolve delivery issues in collaboration with Customer Service.
• Support freight invoice validation and carrier performance reviews.

Bonded Warehouse Operations & Customs Compliance

• Coordinate bonded warehouse stock movements in compliance with HMRC regulations.
• Maintain accurate duty unpaid and duty paid inventory records.
• Liaise with customs brokers, freight forwarders, and warehouse teams.
• Support audits, reconciliations, and documentation accuracy.

Inbound Logistics (Ad Hoc Support)

• Track inbound supplier and production shipments.
• Support customs clearance and delivery scheduling.
• Ensure inbound stock availability for launches and retail needs.

Return Logistics & Reverse Supply Chain

• Coordinate e commerce and retail store returns with carriers and warehouses.
• Ensure timely processing, grading, and restocking of returned stock.
• Support compliant handling of international and bonded returns.
• Monitor return volumes, turnaround times, and cost impacts.
• Work closely with Customer Service to resolve return related issues.

Retail Store Network Support

• Support logistics for new store openings, refits, and VM rollouts.
• Coordinate replenishment and ad hoc shipments to stores.
• Support store to store and store to warehouse transfers.

Skills & Competencies

• Strong understanding of fashion e commerce logistics and fast turn, high SKU environments.
• Experience managing express parcel and courier services.
• Knowledge of bonded warehouse operations and customs compliance (highly desirable).
• Strong organisational skills with attention to detail.
• Confident using WMS/TMS systems, carrier portals, and Excel.
• Proactive problem solver with the ability to work calmly under pressure.
• Clear communication skills with internal teams, carriers, and external partners.

Experience & Qualifications

• 4+ years' experience in logistics, supply chain, or operations (fashion, e commerce, or retail preferred).
• Experience in outbound logistics and last mile delivery management.
• Exposure to bonded or customs controlled warehousing is a strong advantage.
• Familiarity with inbound and return flows within an e commerce or retail environment.
• Logistics or supply chain qualifications (e.g. CILT) are a plus but not essential.

Personal Attributes

• Highly organised, detail focused, and reliable.
• Hands on, proactive, and solution oriented.
• Thrives in a scale up environment with evolving processes.
• Strong sense of ownership and accountability.
• Interest in fashion, retail, and delivering great customer experience.

Benefits

• 50% Employee Discount
• 24 days holiday per year (plus bank holidays)
• A paid day off on your birthday
• A paid moving day per year
• Hybrid Working Arrangements - 1 day per week WFH after 6 month probation
• Pension Scheme
• Bonus Scheme
• Employee Assistance Programme for you and your family
• £500 employee referral bonus scheme
• Local Business Discounts (cafés, fitness, beauty etc)
• North West London office location directly located next to good transport links
• Casual office dress code (your style of dress is up to you, wear what you feel best in)
• Fully stocked kitchens and fridges (hello endless brekkie and snack supply, see ya afternoon munchies)
• Regular Office Social Events (e.g. payday socials)