Logistics Administrator

Purpose

To provide administrative support to the Logistics, Customer Service and Direct shipment functions. Assist in ensuring that all purchase orders shipped directly to Customers are receipted onto the stock system in a timely manner and provide customer services with all details for onward management.

Key Responsibilities

• Receipt stock onto our system (GRN) for all direct delivery customers and feedback of information to Direct Shipments in line with procedural controls. Reverse GRN'ing as required.
• Assist with shipment process/manage PO exceptions on GT Nexus.
• Assist in resolving any documentary issues with Certificates of Origin/Bills of Lading that may delay shipment/release of freight.
• Assist with the co-ordination of paperwork from the factories to ensure all despatch paperwork is available at the time of shipment.
• Liaise with the freight companies and the warehouse for third party deliveries and ensure that all container arrivals are booked for delivery promptly after vessel arrival.
• Assist with the regular review of Freight Agents Customs Entry Declarations to ensure Fred Perry HTS Codes are correct and that they are updated on the system by the Product Department.
• Provide support to the teams as necessary in monitoring third party reprocessing to assist in ensuring that work is completed in a timely manner.
• Liaise with the warehouses as required and ensure any issues are reported/dealt with accordingly.
• Liaise with warehouse to support PI counting and ensure counts are performed timely and properly reported within correct timelines as determined by the business. Assist in ensuring any subsequent variances are investigated and inventory accuracy is maintained.
• Assist with the annual calculations required for the submission of the Company Waste Packaging Declarations.
• Monitor supplier errors/container compliance following unloading and report back to the business. Set up and manage a control log of all issues that occur.
• Assist with Freight invoice matching process ensuring costs incurred are in line with agreed rates & tariffs.
• Assist in the control of sample shipments from Supplier to warehouse/Head Office/Showroom and providing constant accurate updates to all parties/departments involved.

The Person

• Strong analytical skills and computer literacy
• Advanced Excel knowledge essential
• Proactive and able to work to deadlines
• Excellent work ethic and ability to multi-task

Hours

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am - 4.30pm and so employees can choose to start and finish early, or start and finish late. (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays.

As we continue to work in a more flexible way, the Head Office acts as a brand hub, where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.

Benefits

• Annual performance-related bonus
• Generous staff discount and regular sample sales
• Generous pension scheme with 8.5% company contribution
• Option to buy an extra 5 days holiday annually
• Enhanced maternity and paternity packages
• Life insurance
• Cycle to work scheme
• Early finish Fridays
• Season ticket loan
• Additional benefits with long service
• 25 days annual leave plus Bank Holidays
• EAP
• Social Events

Diversity and Location

We actively welcome applications from people of all different backgrounds.

England, United Kingdom of Great Britain and Northern Ireland