Legal Secretary

London Hybrid Working (3 Days Office / 2 Days Home)

Full-Time Permanent

Owen Reed is looking for a Legal Secretary for a top law firm in London.

This is an exciting opportunity for an experienced and highly organised Legal Secretary to support a small group of partners within a busy Finance team. The role requires someone proactive, detail-oriented, and confident working within fast-paced and high-pressure transactional environments, particularly around financial closings.

You will provide high-level legal and administrative support while building strong relationships with partners, clients, and internal stakeholders. The successful candidate will be adaptable, professional, and able to manage competing priorities effectively.

Proactive diary and inbox management for partners

Coordinating meetings, travel, itineraries, visas, accommodation, and logistics

Supporting new matter openings and coordinating multiple counterparties

Preparing presentations and legal documents, including amendments and proofreading

Managing billing processes, WIP, financial reporting, and unpaid invoices

Assisting with complex document formatting, numbering, and cross-referencing

Maintaining accurate filing, archiving, and matter management processes

Liaising with clients and stakeholders professionally and confidentially

Supporting business development activities, events, seminars, and client meetings

Updating InterAction and assisting with reporting and client relationship management

Providing wider team support and cover where required

Previous Legal PA experience within a law firm or professional services environment

Finance or transactional legal experience preferred

Experience supporting senior partners or high-profile individuals

Strong knowledge of Microsoft Word, Outlook, PowerPoint, and Excel

Excellent document production and proofreading skills

Strong organisational skills with the ability to prioritise effectively

Calm under pressure with excellent attention to detail

Professional, proactive, and client-focused approach

Strong communication and relationship-building skills

Flexible team player with a positive attitude