Legal Practice Assistant (1 Year FTC)

Legal Practice Assistant (1 Year FTC)

Department: Corporate & Commercial

Employment Type: Contract / Temp

Location: London

Description

We are looking for a proactive, enthusiastic Legal Practice Assistant to join our Corporate and Commercial administration team. The role provides high quality, comprehensive, efficient and effective matter, client and administrative support to a busy practice group, enabling our lawyers to focus on client work and business development. This is an excellent opportunity for someone with secretarial experience in this practice area who is confident building strong working relationships.

This is a 1 year fixed term contract, starting in April.

Key Responsibilities

• Taking ownership and using initiative to ensure that all tasks are completed efficiently and to a high standard, using the tools and resources available.
• Actively pursuing continuous development and staying updated on policies, processes, workflows, and technology.
• Seeking clarification when unsure about tasks or responsibilities.
• Working flexibly by assisting colleagues during absences or peak workloads.
• Completing and circulating the department's weekly capacity schedule to the team.
• Creating client records and opening and closing matters in a timely manner.
• Completing post inception tasks such as drafting and sending engagement letters.
• Managing finance transactions and requests.
• Driving the billing process, including drafting, amending, sending and following up on bills.
• Maintaining data integrity by keeping client and matter records updated.
• Holding fortnightly matter management meetings with lawyers and completing actions agreed.
• Drafting communications including emails, letters, and presentations.
• Direct interaction with clients, including distressed individuals requiring additional support.
• Supporting ongoing proceedings by managing key dates, filing documents, and coordinating with tribunals or courts.
• Creating and formatting internal, business development and client facing documents.
• Transcribing dictation.
• Creating and editing documents, spreadsheets and PowerPoint presentations.
• Preparing document bundles for fee earners.
• Electronic and paper filing, and archiving.
• Providing diary and inbox management as required.
• Supporting lawyers with travel arrangements, expenses management, etc.
• Conducting research and other ad hoc duties as required.
• Specific tasks may change over time, so we'll need you to be adaptable and flexible as we continue to meet our clients' needs.

About You

• Secretarial experience in a Corporate or Commercial team within a UK based law firm is preferred, though not essential.
• Minimum 60 WPM typing speed preferred.
• Relevant CILEX or BTEC Administration qualifications (desirable but not essential).
• Excellent literacy, numeracy and accuracy.
• Strong IT skills, including Word, Outlook, Excel, PowerPoint, iManage and SharePoint.
• Friendly, personable and enthusiastic, with the ability to build and nurture relationships.
• Passionate about client service.
• Strong organisational skills, resilience and proactivity.
• Collaborative, adaptable and flexible.
• Calm and confident communicator at all levels.
• Good commercial awareness and an active interest in learning.

Benefits

• Impact Driven Purpose: We align profit with social purpose to create lasting positive impact for our people, communities and planet.
• Committed to the Climate: Through our Climate & Nature Group, we reduce environmental impact and support a just transition to net zero.
• Championing Inclusion: We foster a diverse and inclusive culture where creativity and innovation thrive.
• Flexible and Hybrid Working: Our hybrid model supports balance, with at least two office days per week.
• Progressive Benefits: We offer sustainable pensions, IVF support, private healthcare and a range of wellbeing and personal development benefits.