Legal PA

Owen Reed is looking for a Part-time Personal Assistant (Commodities) for a top law firm in London.

Owen Reed is recruiting a highly organised and proactive Part-time Personal Assistant to support a busy Commodities team within a leading international law firm. This is a job-share role, working Mondays and Tuesdays, with a hybrid working model (minimum 60% office-based).

You will provide high-level PA support to partners, associates, a trainee, and the Marketing & Business Development team, operating in a fast-paced and professional environment.

Key Responsibilities

Client & Business Development Support

• Maintain and update client contacts and activity records in CRM (InterAction).
• Support marketing and BD activities including pitches, capability statements and event materials.
• Assist with client events, mailings, webinars and invitations.
• Open and close matters in line with case management procedures (Intapp).

Financial & Billing Support

• Ensure accurate daily time recording.
• Assist with billing, disbursements and credit control using Elite 3E.
• Send bills, process payments and support expense claims.

PA & Diary Management

• Manage complex diaries across multiple time zones.
• Arrange meetings, conference rooms, catering and meeting materials.
• Organise international and domestic travel, including itineraries and accommodation.
• Maintain electronic filing systems (iManage).

Document & Communication Support

• Draft and proofread correspondence, legal documents and presentations.
• Amend documents produced by Document Production where required.
• Monitor emails and correspondence, responding professionally and efficiently.

Team Support

• Provide cover during absences and support colleagues during busy periods.
• Assist with onboarding and contribute to process improvements.

Skills & Experience Required

• Previous experience as a PA or Legal Secretary within a law firm.
• Strong knowledge of legal documentation and terminology.
• Proficient in Microsoft Office and legal systems.
• Excellent organisation and prioritisation skills.
• High level of discretion and confidentiality.
• Professional, proactive and calm under pressure.