Legal PA

We are recruiting a Legal Secretary/PA to support one of our prestigious clients based in Brierley Hill.The main objective of the role is to work collectively as a centralised resource within the Legal Services Department. The team provide a comprehensive level of support to our lawyers across all departments.Key Responsibilities :

• Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
• Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
• E-filing, hard copy filing and file maintenance
• Typing letters, emails and file notes as dictated by our fee earners
• Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents
• Preparing bundles
• Liaise with the PA team as and when required

• Support fee earners with file opening process
• Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
• Liaise with other Secretaries to share tasks and discuss deadlines
• Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

The ideal candidate will have the following skills:

• Communicates clearly and professionally, adapting style to suit the recipient and purpose.
• Owns deadlines and workload with calm assertiveness and drives solutions with resilience and positivity.
• Shows a positive and flexible approach to teamwork, contributing to shared goals.
• Demonstrates a commitment to delivering high-quality services that meets the needs of stakeholders and upholds the firm's policy, procedures and standards
• Understands how their work supports the team and contributes to the firm's wider objectives.
• Familiarity with secretarial processes such as audio/digital dictation and document production
• May have experience working in a Legal, professional environment, or similarly structured office environment.
• Previous experience of working with case management systems and electronic filing systems.
• Proficient in using Microsoft 365 applications to organise tasks, manage time effectively and support collaborative working (essential).
• Accurate typing speed of at least 60 words per minute

• In return we can provide full product support and training and the following benefits :
  • Casual dress
  • Company pension
  • Free flu jabs
  • Free parking
  • Health & wellbeing programme
  • Life insurance
  • Private medical insurance
  • Sick pay
  • Work from home