Legal Business Support Administrator

Legal Business Support Administrator needed in Swindon Paying £15 per hr ref OR26571

Full time hours on a temporary basis

Key Responsibilities Case Management & Document Control

• Act as the super user for the IKEN Case Management System, including:
  • Advanced search functionality
  • Creating and structuring new case files
  • Uploading and organising documents
  • Bundling court packs and legal documents
  • Producing reports for senior legal leadership
• Manage storage, filing and retrieval of all legal documents.
• Maintain the Agreements system and develop an electronic filing structure to ensure all legal documents are saved and easily accessible to authorised staff.
• Ensure all legal documentation requiring sealing or execution is processed accurately and in a timely manner.

Inbox Allocation & Workflow Coordination

• Monitor shared legal inboxes to determine which team or solicitor queries relate to.
• Allocate matters promptly and ensure case files are opened correctly.

Right to Buy (or Equivalent Conveyancing/Property Process)

• Support property transactional work under the guidance of a senior solicitor.
• Review legal title documents, verify ownership and collate contract documentation including:
  • Searches
  • Land Registry documents
  • Local Land Charge information
• Prepare transfer or completion documentation as required.

Court & Prosecution Support

• Prepare court bundles and documentation through the case management workflow, including paperwork for the Single Justice Procedure or equivalent internal processes.
• Ensure accurate and timely submission to enable hearings to be scheduled or listed.

Financial & Reporting Administration

• Download, collate and record all Land Registry searches/dealings and maintain an Excel spreadsheet with associated costings for submission to accounts.
• Prepare performance management data including:
  • Time recording reports
  • Open/closed case reports
  • KPI dashboards for senior legal leaders

IT, HR & Onboarding Administration

• Submit IT requests for new starters.
• Coordinate onboarding, order equipment and arrange system access.
• Approve or record timesheets for locum or temporary solicitors.

Compliance & Information Requests

• Support responses to:
  • Freedom of Information (FOI) requests
  • Subject Access Requests (SAR)
  • Internal complaints
  • Senior management queries by providing data extracts, case chronologies and relevant documentation.

General Administrative Support

• Open, scan and distribute incoming post.
• Prepare and organise outgoing mail.
• Handle incoming telephone enquiries.
• Create spreadsheets, forms and convert documents as needed.
• Raise invoices and process cheque payments with the accounts team.

If you are interested in the role, please email your CV to quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.