Legal Administrator

Berry Recruitment are NOW hiring for a dynamic and experienced Legal Administrator to work for a company in Oxford

Role: Legal Administrator

Salary: £26,000 - 29,000 per annum, depending on experience

Location: Oxford - Hybrid Working available.

Key Responsibilities of the Legal Administrator

• Processing incoming communications to ensure that relevant data is recorded on the database
• Generating and forwarding documentation to internal and external clients
• Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment
• Monitoring due date/reminder lists and following up as required
• Liaising with external parties to resolve queries or obtain instructions
• Recording service charges and generating invoices when applicable
• Accessing external information sources to check and retrieve relevant information
• Working in compliance with the company quality management systems, policies and procedures.
• Carrying out general administrative duties including copying, scanning, room booking and phone answering
• Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.

Case Administration

• Recording events
• Processing documentation
• Sending out appropriate reminders and ensuring case record information is up to date and accurate.

Filing

• Preparing and officially filing Intellectual Property Rights (IPR) applications
• Instructing foreign attorneys and arranging for associated fees to be paid.

Post Filing

• Obtaining and submitting all documentation required to progress a filed application.

Secretarial Role

• Assisting fee earners in managing the collation of documents on the electronic file
• Collating and managing evidence
• Dealing with the necessary photocopying
• Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
• Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools.

About you

• Previous administrative or legal secretarial experience
• Strong written and verbal communication skills
• Good IT skills - including MS Office and Outlook
• Experience of a document management system (preferred but not essential)
• IP experience (preferred but not essential)
• Experience working in a paperless environment
• A self motivated and pro active attitude
• A methodical approach with excellent attention to detail
• Good organisation and prioritisation skills
• Strong written and verbal communication skills
• The ability to work under pressure and to tight deadlines
• The ability to work independently and as part of a team

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can role; value to the role, we'd love to learn more about you!

For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marit