Job Opportunity: Executive Administrator (Contract Position)

Organization: South Queens Chamber of Commerce

Job Title: Executive Administrator

Type: Permanent Part-Time Contractor Position

Application Deadline: September 22, 2025

Interviews: September 23-30, 2025

Anticipated Start Date: October 14, 2025

Are you the right fit?

Do you thrive in a community-focused environment and enjoy keeping things organized and running smoothly? The South Queens Chamber of Commerce is looking for a detail-oriented, proactive, and community-minded Executive Administrator to support the day-to-day operations of the Chamber.

This role is ideal for someone who values flexible, contract work, already has other professional commitments, and is looking to contribute meaningfully to the local business community.

About the Role

The Executive Administrator works closely with the Chamber's Board of Directors to support members, manage communications, and coordinate Chamber events and initiatives. This role is primarily administrative and operational - ensuring smooth processes, clear communication, and reliable organization across Chamber activities.

The position is contract-based, with the successful candidate working onsite at the Chamber's dedicated desk in Liverpool. The desk is available to you for Chamber work as well as your other professional projects. Hours will vary depending on Chamber activities and events.

Responsibilities

• Provide administrative support to the Board of Directors, including scheduling, record-keeping, and communications.
• Track time using Toggl and submit monthly invoices for hours worked.
• Coordinate Chamber events and initiatives, including logistics, promotion, and member communications.
• Maintain and update Chamber membership records and databases.
• Manage email communications, newsletters, and social media posts using Chamber platforms.
• Monitor and manage Chamber finances with support from the Board, including preparing invoices, tracking expenses, and supporting grant-related reporting.
• Act as the first point of contact for Chamber inquiries, ensuring timely and professional responses.
• Support member engagement through updates, events, and networking opportunities.
• Assist with funding applications and reporting as needed.
• Ensure compliance with Chamber bylaws, policies, and applicable standards.

Qualifications

• Highly organized, efficient, and dependable; able to manage multiple tasks with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency with digital tools and willingness to learn Chamber software platforms, including:
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Microsoft Office (Word, Excel)
• Canva (design/graphics)
• Social media platforms (Facebook, Instagram, LinkedIn)
• Newsletter and invoicing software (Mailerlite, Wave)
• Project management tools (Asana, Airtable)
• WordPress (an asset)
• Previous experience in administration, office management, non-profit, or small business setting an asset.
• Knowledge of the South Queens business community is preferred.
• It is preferred that applicants have an up-to-date laptop to use for Chamber work.
• A criminal record check must be completed within the first month of start date.

This is a contractor role; the successful candidate will enter into a contractor-organization agreement with the Chamber and will not be considered an employee of the Chamber.

• Contract position at $25/hour.
• Contractor will invoice the Chamber monthly for hours worked.
• Candidate is responsible for their own taxes and benefits.
• Flexible scheduling, may be required to work on evenings and weekends for events.
• Chamber provides a dedicated desk at a coworking office space in Liverpool (Although schedule is flexible, the position requires onsite presence during Chamber hours, with the option to use the desk space for your other professional work).

How to Apply

Please submit your resume and a brief cover letter outlining your interest and qualifications to by September 22, 2025 .

We thank all applicants for their interest; only those selected for interviews (September 23-30) will be contacted.