International Relations Officer: Outgoing ERASMUS & Mobility

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Your role

Administrative management of outgoing Erasmus+ mobility:

• Welcoming and informing students about the procedures related to Erasmus+ Study mobility (in-person and telephone reception)
• Managing the various phases of mobility (study offer, allocation, nomination) in compliance with Erasmus+ program regulations
• Monitoring documents related to the student's mobility
• Maintaining, updating, and verifying mobility entries on MoveOn, as well as data relating to institutional partners
• Participate in the management of allocations in the dedicated MoveOn and Mobility Tool databases (updating calculation rules, uploading data, etc.)

Promote international mobility:

• Participate in the organization of Erasmus + Study Abroad information meetings (application preparation workshops, mobility preparation workshops, etc.)
• Participate in the activities of the Erasmus + Mobility Office (Study Abroad Day, intercultural and linguistic preparation, etc.)
• Participate in the development of information and communication documents (procedures, updating of web pages in conjunction with the Unilu communications department)

Your profile

Required experience:

• Experience in mobility management and hosting a European and/or international audience

Skills and Knowledge:

• Knowledge of student exchange rules and procedures
• Knowledge of the organization and functioning of a higher education institution
• Ability to organize and manage priorities
• Ability to provide information and guidance to students based on their questions
• Ability to work in a team

Operational skills:

• Fluency in English required
• Ability to speak a second language preferred
• Proficiency in office software and databases
• Proficiency in collaborative tools (SharePoint, Teams, etc.)
• Knowledge of management tools specific to the activity: MoveOn and Mobility Tool

Behavioral skills:

• Interpersonal skills with a variety of audiences: institutions, international partners, faculty, and students
• Organizational skills
• Responsiveness
• Anticipation and respect for deadlines
• Autonomy
• A taste for teamwork

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: International relations officer
• Job Reference: UOL07302

.