Intellectual Property Administrator

A respected professional services firm based in Dublin 6 is seeking an experiencedIntellectual Property Administrator to join its Trademark team. This permanent hybrid role offers an excellent opportunity to work in a collaborative, client-focused environment while supporting attorneys with a broad range of trademark administration duties.

The successful candidate will be responsible for effective case management, document preparation, client correspondence, and administrative support. A meticulous approach, excellent organisational skills, and the ability to manage competing priorities are essential.

Key Responsibilities

• Prepare, format, edit, and manage legal documentation with exceptional accuracy and attention to detail.
• Process trademark filings, including the preparation and submission of online forms and supporting documentation.
• Prioritise urgent correspondence and coordinate communications with clients.
• Support project management initiatives and contribute to departmental productivity using MS Planner.
• Produce and maintain accurate records and ensure all filing deadlines are met.
• Provide reception cover as required.
• Prepare invoices, obtain purchase order numbers, and maintain accurate billing records.

Candidate Profile

• A minimum of three years' experience in a similar role within a legal or professional services environment including the preparation and submission of filing documentation and the management of critical deadlines.
• Exceptional attention to detail, with the ability to produce consistently accurate work while managing a busy and varied workload.
• Excellent organisational and time management skills, with the ability to prioritise competing demands and meet strict deadlines.
• Confident communicator with excellent written and verbal communication skills and a professional, client-focused approach.
• Proactive, adaptable, and capable of working effectively both independently and as part of a collaborative team.
• Proficient in Microsoft Word and Excel, with experience using case management systems and workflow tools such as MS Planner being advantageous.
• Demonstrates a high level of professionalism, discretion, ownership, and commitment to maintaining confidentiality.
• Permanent hybrid position with a requirement to work on-site two to three days per week.
• Pension and healthcare.
• Flexi-time scheme offering the opportunity to accrue two additional half-days of annual leave each month.
• Convenient Dublin 6 location within walking distance of the Charlemont Luas stop.

This is an excellent opportunity for an experienced administrator to join a highly regarded organisation offering flexibility, a supportive working environment, and excellent long-term career prospects.