Integrated Management Systems (IMS) Coordinator London, UK

Overview

We're seeking people who bring together a unique blend of personal strengths, technical know-how, and a genuine passion for the built environment and construction industry. TSA Riley is a global organisation, 1,000 people strong. We provide expert project consultancy across Advisory, Project Management, Cost Management, Asset Management, and ESG, and our people are at the centre of everything we do. We help clients create great places to work, live, shop, play, and produce. Visit our work and grow with us page for information about our graduate, apprenticeship, and professional development programmes, or apply for an advertised position below. We'd love to hear from you.

Responsibilities

• Work closely with the (Global) Chief Risk Officer and Head of IMS (UK).
• Assist with the management and maintenance of multiple ISO standards in the UK.
• Plan and programme peer review audits in conjunction with service leads and office directors.
• Coordinate the completion of corrective action, making the required system improvements.
• In conjunction with colleagues in Australia and New Zealand, develop and regularly review policies and procedures where required.
• Undertake IMS audits in relation to ISO standards and internal department requirements.
• Make changes to processes and procedures which reflect the strategic priorities and objectives of the business, identifying areas of weakness and making plans to address them.
• Collaborate with the Quality & Risk team to identify compliance or operational risks and assist with developing management and mitigation strategies.
• Production and maintenance of ISO related data within Excel.
• Preparation of reports and presentations using Word, PowerPoint, Power BI.
• Processing of legal documentation.
• Sub-consultant Appointment processing, maintenance and performance evaluation.
• Controlled/standard document creation, maintenance and version control.
• Provide induction/training in relation to the IMS.
• Preparation for external audit across multiple offices.
• Work with accounts team to co-ordinate carbon measurement data and facilitate external verification of data.
• Maintain and update environmental compliance portals, ensuring accurate and timely input of data related to regulatory requirements and client-specific obligations.

Essential skills

• First rate communication and stakeholder management skills.
• Excellent English skills, written and verbal.
• A strong self-starter and team player, enthusiastic and collaborative with the ability to work independently as well as part of a team.
• Meticulous eye for detail and committed to delivering excellence.
• The ability to plan, prioritise and deliver tasks under pressure and to strict deadlines.
• Adaptable and flexible with the ability to adjust to changing circumstances and demonstrate sound judgement.
• Diligent and discreet with the ability to recognise the importance of maintaining confidentiality and act with integrity in all situations.
• Strong decision-making and planning skills with the ability to filter information and assess priorities to make informed decisions.
• Software proficiency: MS Office suite with strong MS Word, Excel, Power BI (desired), Teams and PowerPoint skills.

About Us

TSA Riley has a 130-year heritage dating back to 1890 when Henry Riley Esq first established a quantity surveying practice in London. In Asia Pacific we trace our roots back to the 1980s through the merging of several respected, small project management and advisory firms. Now, in the 21st century, we're defining and pioneering a new way of helping our clients drive greater value and impact from their built assets. Plan. Procure. Deliver. Optimise. Decarbonise. We call this project consulting. We provide expert strategic, commercial and operations advice; project and cost management; carbon advice; and dispute resolution. This uniquely broad range of services - across the project lifecycle - means we understand the interdependencies at every stage. We combine this with hands-on experience and personalised service to drive greater value, impact and certainty for our clients' projects.

Our Values

• We win together: Collaborate openly, learn from each other and succeed as one global team.
• We own it, always: Act with integrity and take responsibility to deliver with purpose.
• We focus on what matters: Striving for high standards to create meaningful, lasting and sustainable impact.
• We are curious: Embrace agility and change, explore ideas and turn our curiosity into progress.

TSA Riley is an Equal Opportunity Employer:
We welcome applications from candidates who are interested in working with us but are not able to commit to a full-time role and/or would require forms of flexible working. Additionally, we provide hybrid working as standard practice.

We would like you to perform at your best at every stage of our recruitment process. Please contact us if you require any adjustments that would support you throughout your application.

No Agencies Please