(Hybrid) HR Executive (Payroll & HR Administration)

Job Description HR Operations

• Handle end-to-end payroll processing, including verification of attendance, computation of monthly salaries and overtime, maintenance of leave and medical records, and processing of payouts through payroll systems and bank submissions.
• Prepare and submit statutory contributions such as CPF and IRAS filings.
• Manage IR8A preparation and submission for tax clearance purposes.
• Ensure timely submission of government related claims, including NS Make Up Pay, Maternity, Childcare, Paternity Leave, and Levy Waivers.
• Compile and prepare payroll summary reports.
• Coordinate the preparation of annual performance evaluations and salary review appraisals.
• Respond to employee queries related to HR policies, benefits, and general matters.
• Responsible for drafting and issuing HR related correspondence, such as confirmation letters, manpower requisition requests, employment certification letters, disciplinary notices, and termination letters.

Work Pass & Compliance

• Manage all work pass matters, including documentation, applications, renewals, cancellations, and related processes.
• Ensure accurate and timely completion of government and MOM mandated surveys and statutory submissions.
• Administer Work Injury Compensation and Foreign Worker Medical matters, including policy renewals, claims processing, and cancellations.

Onboarding & Offboarding

• Coordinate staff onboarding, including orientation and the arrangement of workstations, laptops, mobile phones, stationery, business cards, and related resources.
• Responsible for managing and executing the employee off boarding process in accordance with company policies and procedures.

Claims Administration

• Administer employee medical, insurance, and other related claims.

Administrative Support

• Support day to day operations in both administrative and HR functions.
• Manage and maintain office pantry supplies and stationery inventory to ensure smooth daily operations.
• Perform other ad hoc duties as assigned.

Requirements

• Candidate must possess at least Bachelor Degree in Human Resource/Payroll Administration Management or relevant qualifications.
• At least 3 years of relevant HR and administrative experience preferred.
• Experience with payroll processing and HR systems is an advantage.
• Good knowledge of Singapore employment laws, MOM regulations, and statutory requirements (e.g. CPF, IRAS).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Capable of performing effectively under tight deadlines in a dynamic and fast paced environment.
• Able to handle confidential information with discretion.
• Good communication and interpersonal skills.
• Proactive, resourceful, and able to work independently.
• Team player with a positive and professional attitude.
• Available immediately/within short notice is highly preferred.