Human Resource Administrative Assistant/Remuneration and Benefits for Warsaw

infeurope S.A. represents a consortium of infeurope Luxembourg and ManpowerGroup, Warsaw

We are looking for an HR Administrative Assistant/Remuneration and Benefits to work for a multinational client, the European Border and Coast Guard Agency (FRONTEX), located in Warsaw/Poland.

Candidate should be citizen of member states of the European Union (EU): European Union nationality

Remuneration:

• Market rates
• Polish employment contract (interim/temporary)

Location: plac Europejski 6, 00-844 Warszawa, Poland

Work Type: Interim employment

Start date: 20.04.2026

End date: 30.06.2026, extensions possible

Client: Frontex, the European Border and Coast Guard Agency, supports EU Member States and Schengen-associated countries in the management of the EU's external borders and the fight against cross-border crime. Frontex is a centre of excellence for border control activities at the EU's external borders, sharing intelligence and expertise with all Member States and with neighbouring non-EU countries affected by migratory trends and cross-border crime.

Division: Human Resources and Corporate Services

Entity: Human Resources Unit

Sector: Personnel Administration

Team: Remuneration and Benefits

Main tasks:

• Verify and manage personal files of Frontex staff (including paper and electronic filing and archiving/registering new documents)
• Encode data in HR information systems
• Assist in onboarding of new staff members
• Prepare certificates, draft e-mails, assist in the flow of all working documents
• Monitor functional mailboxes and communicate with internal and external parties;
• Provide administrative support in general administrative procedures on the specific HR subjects;
• Support in drafting notes, letters, reports and follow ups on documents;
• Perform basic administrative tasks as copying, scanning, etc.
• Provide administrative support in HR administrative procedures;
• Support the document flows and archiving related to onboarding of new staff;
• Processing requests regarding personnel administration of FRONTEX staff;
• Support in drafting HR notes, letters, reports and follow ups on HR documents;
• Carry out HR data entry and support HR administration and monitoring of HR electronic databases;
• Assist in the organisations of online and physical meetings and drafting minutes as necessary;
• Monitor functional HR mailboxes and communicate with internal and external parties;
• Perform basic administrative tasks as copying, scanning, etc.

Education:

• Essential: Successfully completed secondary education related to Administration and at least in one of the following domains: finance, information management, public relations, event organization and office logistics, project management.
• Advantageous:
  • university degree in the field of business administration, finance or economics;
  • knowledge of the EU financial regulatory framework;
  • additional education related to asset management;
  • university degree in public relations, journalism or languages;

Work Experience:

• Essential: Minimum 1 year of professional experience in the field of Administration
• Advantageous:
  • previous experience in administrative and financial support tasks;
  • experience in information management;
  • experience in finance and business management, public procurement or accounting;
  • experience in supporting project management;
  • support in organization of press and outreach events;
  • proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
  • experience in assisting in organization of meetings and events.

IT Skills:

• Essential: Expert knowledge of MS Office (Excel, Word & Outlook)
• Advantageous:
  • Knowledge and experience in working with databases;
  • Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language Skills:

• Essential: Very good command of oral and written English (Minimum B2 level)

Other Skills:

• High level of responsibility and ability to work independently;
• High level of service orientation;
• Ability to work under pressure and experience in organizing work and prioritizing accordingly;
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• Strong sense of accuracy and attention to detail;
• High level of discretion and ability to handle confidential matters;
• Proven organizational skills;
• Ability to adapt to a dynamic working environment;
• Ability to learn new skills and software;
• Ability to work in a team.

infeurope is a Luxembourg-based IT service provider, designing, developing and managing multilingual information and documentary systems in many application areas and business sectors. For more than 40 years we have delivered IT systems and solutions.

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