HRIS Lead

About Concern Worldwide (UK)

Concern Worldwide is an international humanitarian organisation that strives for a world free from poverty, fear and oppression. We deliver life saving and life changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no one is left behind. With almost 4,500 staff of more than 50 nationalities, Concern operates in 25 of the world's poorest countries, helping people to achieve major and long lasting improvements in their lives.

Job Location

London (Hybrid). Concern operates a hybrid mode - staff are expected to come into their base office once per week or the monthly equivalent (4 times per month). Staff can flex start and finish times between 7am and 7pm daily. Our London office is based in The Foundry close to Vauxhall and The Oval underground stations.

About the role

The HRIS Lead will manage the day to day operations of the Global Human Resource Information System project, ensuring that both the design and the implementation of the Global HRIS are fit for purpose across Concern's programme country offices and support offices.

In partnership with steering and oversight committees and project teams, the HRIS Lead will define and refine project scopes, manage timelines and budgets, coordinate resources, mitigate risks, oversee project implementation and maintain effective communication with stakeholders to ensure successful project delivery and improved HR effectiveness.

Responsibilities

• Oversee and manage the implementation of the Global HRIS, ensuring it is completed on time, within budget and to specification
• Identify potential risks and develop mitigation strategies
• Proactively manage scope and all issues that arise and adopt a problem solving approach at all times
• Manage the change aspects of the HRIS project, working closely with key stakeholders in Concern's head office, support offices and the countries where we work to ensure a smooth transition and adoption of the new system
• Provide leadership to, and development of, 2 direct reports (IT Project Manager, HRIS Project Implementation Technical Specialist) through effective direction, delegation, coaching and performance management thereby ensuring system implementation and transition plans are executed according to and meet all project requirements
• Track project progress and provide regular status updates and performance reports to key stakeholders
• Work closely with the chosen HRIS vendor(s) / implementation partner(s) to translate Concern's needs and required procedures into a coherent set of system specifications that support the global HR needs of the organisation (programme countries and head office/support offices)
• Develop test scripts based on internal procedures and system requirements
• Identify subject matter experts for system and user acceptance testing and organise and participate in system and user acceptance testing to ensure that the system operates as required
• Develop training materials for both HR/'back office' users and end users/employees
• Identify and help develop a network of HRIS project champions across head office, support and programme offices who can be trained first and then train others, and who can serve as initial points of contact for support
• Identify and support core users who will transition data from the existing legacy HR/manual systems to the new system, ensuring that data is correct and formatted appropriately before transition
• Keep the People Director and the Project Director up to date on all aspects of the project throughout the project lifecycle
• Communicate, in close collaboration with the People Director and the Project Director, the project status at scheduled oversight and steering group meetings and serve as a central source of project information
• Coordinate and/or deliver any new global projects that may be assigned by HR Management
• All managers are responsible for upholding and promoting Concern's values, demonstrating leadership on workplace equality, diversity and inclusion, and role modeling a positive safeguarding ethos
• All managers are required to actively participate in any emergency response as and when required

About You - Essential

• Strong commitment to the mission and values of Concern
• Post graduate qualification in a related discipline or equivalent years of professional experience
• Significant proven and demonstrable experience of working in the humanitarian sector in the area of Human Resources management
• Demonstrable experience in the development and implementation of global HRIS
• Demonstrable experience in the area of salary benchmarking and development and management of pay structures

Competencies

• Motivating and developing
• Communicating and influencing
• Managing risk
• Leading change
• Making decisions
• Driving performance
• Leading by example
• Removing barriers to delivery

Benefits

• 25 days' annual leave, pro rated for part time employees
• Office closure between Christmas Day and New Year's Day
• Flexible hours and hybrid working
• Annual leave purchase scheme
• Enhanced parental leave pay
• Stakeholder pension
• Season ticket loan
• Cycle scheme
• Life assurance
• Access to Employee Assistance Programme (EAP)

Details of our benefits can be found on our website:

Equality, Diversity and Inclusion

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.

How to Apply

To apply for this post, please upload your CV and cover letter explaining how you meet the essential and desirable criteria for the position before the closing date.

Your cover letter will be scored against each of the listed requirements. To give yourself the best chance of being shortlisted, copy each criterion into your cover letter and explain under each one how your experience, skills, or achievements demonstrate your suitability.

Concern will shortlist only those candidates who clearly demonstrate that they meet all essential criteria. If a high number of applicants meet the minimum requirements, we will assess and score candidates against the desirable criteria to determine who will be invited to interview.

All candidates who are short listed for an interview will be notified via email. Candidates must be legally entitled to work in the UK at the time of application.

Conditions of Appointment

Pay band: GB7

Salary: London £49,613 - £55,125, based on full time hours (35 hours per week)

The successful postulant will be required to complete a criminal records self declaration form and a Basic DBS check. Having a criminal record will not necessarily debar you from working with Concern Worldwide.