HR Operations Specialist (m/f/d)

Dublin, IE

Job ID: 9606

HR Operations Specialist (m/f/d) Your Role in Our Team

Körber Pharma Software, an industry-leading software provider for the pharmaceutical and biotech sectors, is seeking an HR Operations Specialist to join our team. This role combines HR, Finance, and Office Operations and offers a varied and impactful position in an international environment.

HR Operations (approx. 50%)

• Maintain and review employment contracts and HR policies in line with legislative requirements
• Manage employee onboarding and offboarding
• Handle HR tickets such as employment confirmations, salary certificates, and employee queries
• Prepare HR-related reports including vacation, sick leave, and overtime
• Support leadership on HR matters such as performance and disciplinary topics
• Provide payroll updates for salary changes and adjustments
• Administer GPS data and support annual GPS and salary review cycles
• Liaise with HR Business Partners in Lüneburg and external HR service providers
• Ensure compliance with Irish employment law and update policies and procedures accordingly
• Administer company benefits including vehicles, health insurance, Bike to Work, Leap Cards, and other benefits
• Support HR projects as required

Finance and Accounting (approx. 30%)

• Process incoming invoices via Candis
• Prepare payments for invoices, expenses, and payroll
• Reconcile financial accounting items and provide backup support for payroll
• Administer supplier and intercompany contracts
• Support internal and statutory reporting such as budget reports, gender pay gap reporting, bonus projections, and ROS expense reporting
• Support Head Office Finance with tax-related topics when required

Office, Systems and Health & Safety (approx. 20%)

• Maintain data in BrightHR, Zoho Expense, and SAP SuccessFactors (entries and exits)
• Support employee engagement survey rollouts
• Coordinate travel arrangements for Irish colleagues and liaise with reception in Lüneburg
• Support purchasing of office supplies
• Support the organisation of team and customer events
• Manage Health and Safety activities including DSEs, risk assessments, and policy updates

Your Profile

• At least 5 years of experience in HR and/or Finance
• Degree in HR or Accounting, CIPD certification, or Accounting Technician qualification
• Experience in a corporate environment is preferred
• Strong knowledge of local employment law and HR systems
• Knowledge of local travel and expense regulations
• Confident user of MS Office; SAP knowledge is an advantage
• Structured, independent, and process-oriented working style
• International working environment with colleagues and customers worldwide
• Long-term development opportunities with early responsibility
• Exposure to state-of-the-art industry technologies
• Modern office located at the Dublin GEC, Ireland's largest entrepreneurial hub
• Pension scheme and health insurance
• Flexible working hours including home office options