HR Coordinator

HR Coordinator

North West Surrey Integrated Care Services (NICS) - A GP Federation working collaboratively with GP practices across North West Surrey to deliver innovative, high quality healthcare services for local communities.

Closing date: 28 July 2026

Location: Woking. Hybrid working - office 2 3 days per week. Employment type: Full time, permanent. Salary: £28,000 £30,000 (DOE). Working hours: 9am 5pm.

Are you an organised and people focused administrator looking to develop your HR career? We are looking for a proactive and professional HR Coordinator to join our growing People Team.

This is a fantastic opportunity for someone with strong administrative experience who enjoys working in a fast paced environment and supporting colleagues across the full employee life cycle.

As HR Coordinator, you will provide essential support across recruitment, on boarding, HR administration, compliance, training coordination and employee support. You'll work closely with managers and the wider People Team to ensure a smooth and professional HR service is delivered across the organisation.

Main duties of the job

• Supporting recruitment campaigns, advertising vacancies and coordinating interviews
• Preparing contracts, offer letters and on boarding documentation
• Managing HR records and maintaining HR systems accurately
• Supporting compliance processes including DBS checks, right to work checks and mandatory training
• Assisting with payroll administration and employee changes
• Providing first line HR advice and administrative support
• Supporting employee wellbeing initiatives and HR projects

Job responsibilities

The HR Coordinator will be primarily responsible for ensuring that all recruitment and HR related administrative duties are completed in a timely and accurate manner, and act as the first point of contact for employee enquiries on recruitment, training and policies.

The HR Coordinator will manage the on boarding process and provide information and assistance throughout the employment life cycle.

Key responsibilities:

Recruitment and Retention

Liaise with People Manager regarding vacancies, appropriate advertisement channels and selection methods

Arrange the placing of advertisements, liaising with recruitment agencies as necessary

Process all applications including acknowledging, rejection letters, invitations to interview, setting and arranging interview timetables

Ensure that eligibility to work in the UK for all employees has been checked and request updates for visas due to expire

Issue contracts of employment and complete other new starter documentation and processes including payroll and HR system

Keep up to date with changes to the immigration system

Maintain oversight of the generic recruitment email and respond to internal and external recruitment related enquiries or requests and provide assistance as required

Provide support and basic advice to line managers on Recruitment and Retention.

Advertise jobs, collate applications, create shortlists and perform basic screening

Co ordinate interviews and tests

Prepare offer letters, contracts and other documentation ensuring these are clear, concise and follow the required template. Undertake compliance checks in relation to the recruitment of staff

Maintain accurate and timely records of personnel related data via People HR

Assist supervisors in performance management procedures

Hold exit interviews as required ensuring clear records and escalation to the People Manager for collation

Respond to variations to terms and conditions ensuring these are clear and concise, ensuring all relevant records are updated on People HR.

Calculate annual leave entitlements for staff and add to People HR

Maintain HR metrics, template letters, HR recruitment tracker

Maintain a register of immunisations and health screening for all employees and that gaps are escalated to the People Manager and relevant managers

Learning and Development

Assist managers in ensuring that mandatory training and Annual Appraisals are completed for all employees and actions arising from these supported effectively.

Liaise with employee on training requirements.

Add external training to Bluestream as required.

Employee Relations

Support welfare and work risk assessments, sickness and absence reviews and promote our Employee Assistance Programme, Optima.

Support employee relations casework, including disciplinary, grievance and performance related matters.

Assist with first day induction for new starters

Provide basic advice and signpost to relevant HR policies and procedures.

Schedule meetings, interviews, and other events as requested.

Take accurate minutes of key events such as sickness and absence reviews, maternity meetings and other meetings as required.

Respond to any queries/requests for support from employees in a timely manner and escalated employee related concerns to the senior HR managers.

Keep up to date with developments in employment legislation and HR best practice to ensure continuous development and improvement to the service offered to customers.

Assist with the undertaking ad hoc employee surveys/questionnaires/audits as required.

Project Work - To lead and participate in appropriate HR projects as required. This may include projects identified as supporting the business plans and objectives of the Partnership.

Produce and submit reports and metrics on HR activity as required.

Payroll - Ensure that any information required to enable the finance to work effectively is accurate and provided in a timely manner to meet deadline. Escalate any payroll concerns to the finance team.

Other - Participate in HR meetings and training sessions as appropriate; Liaise with other departments as required; Demonstrate a commitment to own personal CPD.

Undertake any other duties as directed which are consistent with the role being undertaken. Please note that these duties are not exhaustive. They are subject to ongoing review in conjunction with the post holder and the changing needs of business.

Person Specification

• Minimum of 2 years administrative experience
• Strong IT skills, including proficiency in Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• Good organisational skills and attention to detail
• Ability to handle confidential information professionally
• CIPD Level 3 qualification (or willingness to work towards)
• Previous HR and/or recruitment administration experience
• Good knowledge of recruitment, onboarding processes, HR systems and basic employment law
• The ability to work independently and collaboratively within a team
• Experience working within healthcare, primary care or NHS environments
• Experience using HR systems such as People HR
• Experience supporting learning and development activities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

North West Surrey Integrated Care Services