HR & Compliance Administrator

HR & Compliance Administrator

Application Deadline: 30 October 2026

Department: HR

Employment Type: Full Time

Location: Head Office - London, SE15

Reporting To: Head of Corporate Services

Compensation: £27,000 - £30,000 / year

Description

As HR & Compliance Administrator at DMC, you will play a central role in supporting the HR function to ensure robust compliance, high-quality administration, and effective workforce governance across the organisation. You will support the full employee lifecycle, with particular focus on onboarding, workforce compliance, employee records, and audit readiness. Working closely with HR colleagues, operational leaders, and senior stakeholders, you will help ensure DMC remains compliant with UK employment law, CQC requirements, GDPR, and internal governance standards.

The Person

We are seeking a confident, highly organised, and analytically minded HR & Compliance Administrator who understands the importance of strong communication, professionalism, and attention to detail within a healthcare environment. This role requires someone who can combine technical HR and compliance knowledge with excellent interpersonal skills, acting as a trusted and approachable point of contact for staff across the organisation. The successful candidate will be collaborative, calm, and credible, with the ability to com municate clearly and sensitively with colleagues at all levels, including clinicians, manag ers, and senior leaders. A strong "bedside manner" is essential, alongside the confidence to challenge, follow up, and ensure compliance is met without compromising relationships. You will play a key role in upholding DMC's standards, values, and just culture, supporting safe, compliant, and well-governed services. A methodical and analytical approach is es sential, with the ability to review data, identify gaps, support audits, and contribute to con tinuous improvement across HR and compliance processes. Prior experience within the NHS or a regulated healthcare setting is essential, particularly in relation to CQC, workforce compliance, and regulatory standards.

The Role

As HR & Compliance Administrator at DMC, you will play a central role in supporting the HR function to ensure robust compliance, high-quality administration, and effective workforce governance across the organisation. You will support the full employee lifecycle, with particular focus on onboarding, workforce compliance, employee records, and audit readiness. Working closely with HR colleagues, operational leaders, and senior stakeholders, you will help ensure DMC remains compliant with UK employment law, CQC requirements, GDPR and internal governance standards. This role also has a strong systems and data focus. You will help manage and optimise HR systems including Planday (HRMS) and Pinpoint (ATS and onboarding platform), ensuring data accuracy, consistency, and effective reporting. You will contribute to ad hoc HR and compliance projects, process improvement initiatives, and system enhancements, helping to strengthen HR operations as the organisation grows. This is an excellent opportunity for someone who wants to build depth in HR compliance and governance within a healthcare environment, while being part of a collaborative, forward-thinking HR team.

Main Duties & Responsibilities

The duties below apply across all DMC entities, including DMC Healthcare, DMC Radiology Reporting, and DMC Primary Care. Please note that this job description is a general guidance and may be subject to change based on organisational needs and priorities.

Main Duties, but not limited to:

HR compliance & workforce administration

• Manage and monitor pre employment compliance processes in line with UK employment law, NHS expectations, and CQC requirements, including DBS checks, right to work verification, professional references, and mandatory documentation.
• Maintain accurate, secure, and audit ready employee records within Planday (HRMS) and Pinpoint (ATS and onboarding platform), ensuring compliance with GDPR and internal governance standards.
• Proactively track workforce compliance data, identifying gaps, initiating follow up actions, and escalating risks where required.
• Support the review, update, and implementation of HR policies and procedures, ensuring documentation remains current and aligned with regulatory and organisational requirements.
• Work in partnership with DMC's HR legal advisers to support ongoing employment cases and help build manager capability through guidance and training on how to engage effectively with HR support.

Onboarding & staff lifecycle support

• Coordinate and oversee onboarding for new starters, ensuring all required checks, documentation, and system updates are completed accurately and on time.
• Manage employee records throughout the employment lifecycle, including contract changes, right to work renewals, visa monitoring, and leaver documentation.
• Handle employment verification and reference requests in line with GDPR and organisational policy.
• Manage archiving and record retention processes to ensure audit readiness and regulatory compliance.

HR Operations, reporting & audit

• Act as a key point of contact via the HR inbox, responding to employee queries professionally and sensitively, and escalating matters appropriately.
• Produce regular compliance and