HR Administrator (Hybrid)

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Our client is a Global Financial Broking firm in London.

Client Onboarding KYC Associate. 5 days a week in

Administration Assistant - Financial Services

Our client is a Financial Market making company in

Our client is a Wealth and Asset Management firm in

Our client is a Global Financial Broking firm in London. We are looking for an HR Administrator to support the daily management of the employee lifecycle and HR operation activities.

Location and Hours

• The position is usually based in our London Head Office which is currently located in the City of London (EC3).
• Hours are 9.00 to 5.30, Monday to Friday, although flexibility may be required at peak periods.
• Currently hybrid working with four days in the office.

Role Focus

The HR Administrator will focus on:

• Preparing job requisitions, offer approvals, and job changes within HR system (SuccessFactors) for new hires, leavers, employee contractual changes, and contingent workers.
• Records management-administering recruitment, payroll, JML, ensuring GDPR compliance and effective reporting.
• Preparing all relevant employee lifecycle paperwork (contracts, change letters, recruitment documents) within SLAs and storing them effectively.
• Ensuring compliance with SMCR and legislative requirements, including reference checks, credit and DBS checks, and annual Fit & Proper processes.
• Supporting onboarding processes to ensure effective employee engagement.
• Seeking continuous improvement by reviewing current HR processes and implementing innovative solutions.
• Preparing contracts, new starter packs, and electronic employee files, ensuring documentation is complete and properly filed.
• Coordinating first-day activities and organizing group induction sessions.
• Conducting feedback sessions with new employees.
• Preparing and issuing documentation for various employee lifecycle events (probation, salary changes, internal transfers, leavers, etc.) and contingent worker documentation.
• Conducting exit interviews with departing employees.
• Monitoring employee queries, ensuring timely responses, and escalating as needed.
• Supporting minute-taking and activities during grievance and disciplinary processes.
• Assisting with monthly payroll processing to ensure accuracy and deadlines.
• Managing reference requests and preparing employment references for various purposes.

Candidate Profile

• Strong IT, Excel, and reporting skills.
• Ability to work quickly and accurately, prioritize tasks, and meet deadlines.
• Logical, organized approach with a focus on continuous improvement.
• Professional communication skills with clients, colleagues, and prospects.
• Excellent written and interpersonal skills.
• Understanding of HR legislation and processes.
• Proactive attitude and willingness to learn.