HR Administrator

Job Title: HR Administrator

Reports to: Head of HR

Location: CV6 4QH

We will provide you with training and mentoring.

Job Purpose

The HR Administrator role provides a confidential and professional administrative HR service to the business. The administrator is the first point of contact for colleagues regarding onboarding, recruitment, training, and contractual queries.

The Role Key Responsibilities and Duties include

• Support the Recruitment Department with the entire onboarding process including internal ads, offer letters, employment contracts, and induction on boarding experience.
• Carry out Right to Work checks for current employees whose rights to work are due to expire and for all new hires.
• Maintain records of personnel related data (payroll, personal information, leavers) in both paper and database, ensuring all employment requirements are met.
• Liaise with other departments or functions (payroll, IT, SHEQ, etc.) when required.
• Support the Payroll Department by providing the relevant documentation/information in a timely manner.
• Carry out DBS checks for all employees.
• Apply for passes for the Virgin Contract.
• Ensure that the Probation Procedure is being adhered to and all parties involved are following it.
• Carry out reference checks for new employees.
• Manage the HR inbox in a timely and professional manner.
• Produce and submit reports on general HR activity on a monthly basis.
• Perform any ad hoc duties as instructed by HR Officers, HR Manager or HR Director.

Administrator Responsibilities

• Be a proactive member of the team.
• Act as an ambassador for the department.
• Highlight and help resolve any issues or challenges within the office.
• Represent the company in a positive, professional manner at all times.
• Be prepared to support fellow managers in any meetings required.

Experience and Knowledge

• Proven experience as an HR Administrator or a relevant human resources/administrative position.
• Knowledge of HR processes and best practices.
• Strong ability in using MS Office (Excel and PowerPoint, in particular).
• Experience with HR databases and HRIS systems (e.g. Templa).
• Ability to work with DBS and Right to Work software.
• Outstanding communication and interpersonal skills.
• Ability to handle data with confidentiality.
• Good organisational and time management skills.
• CIPD certification is an advantage.
• Meticulous attention to detail.
• Effective HR administration and people management skills.
• Exposure to payroll practices.

Requirements

• Ability to multitask and flexibility to work at multiple locations if required.
• Excellent IT skills.

Benefits

• 25 days annual leave (excluding bank holidays) + 2 days extra holiday on your birthday.