HR Administrator

Methods is seeking a proactive, results driven individual to join our Bid Team. This role will be instrumental in increasing our bidding capacity and supporting business growth.

The Human Resources department combines care and compassion with the corporate and business know how needed to empower colleagues and facilitate forward thinking in the workplace. Put simply, it involves all actions that support our people to be the best and most honest versions of themselves, from the moment they start their life with us until the moment at which they leave. We are responsible for and manage the entire employee life cycle with empathy and business know-how.

The role of HR Administrator is a key element in the team. Its primary focus is to offer an exceptional service to all colleagues - current, prospective, and former; to efficiently carry out the administration tasks of the HR department. The HR Administrator will provide exceptional HR support and, in doing so, will be exposed to all areas of HR, including employee relations, organisational change, HR policy and process.

Key Tasks

• Responding to queries that arrive in the HR Inbox.
• Supporting the business with creating offer letters and contracts of employment for candidates.
• In a timely manner, drafting letters regarding end of employment and variation of contract, ensuring letters have been issued to colleagues, signed, and saved to all colleague files.
• Drafting letters covering numerous matters including bonus payments, salary, leave entitlements, change of line manager, change of location, and other employment related changes.
• Requesting probation completion paperwork from line managers and drafting probation completion letters to colleagues.
• Managing documentation through DocuSign and HCM.
• Ensuring that all procedures are adhered to when colleagues are onboarded and offboarded.
• Supporting the HR Team by taking part in the company induction preparation, facilitating and ensuring the 2 day session runs smoothly and raising any issues to team colleagues.
• Saving documents and relevant correspondence to colleague files, ensuring pre checks are completed prior to audit and actioning any outstanding requirements prior to audit commencement.
• Sharing benefit information with colleagues at the end of probation and upon request.
• Saving pension opt in and opt out forms to employee files.
• Setting up new colleagues on HCM and completing related tasks.
• Ensuring that colleague records are correctly maintained and authorised within HCM and the benefits portal.
• Processing invoices on behalf of the HR team.
• Ensuring leave balances are correctly maintained and adjusting leave balances when entitlement changes.
• Entering sickness absence onto HCM and saving fit notes to employee files.
• Guiding colleagues on how to use Employee Self Service to update personal information.
• Updating and monitoring the company's benefits platform to ensure benefit changes are captured.
• Assisting colleagues with general HR and payroll queries, escalating issues to the HRBP or payroll.
• Assisting the HR department with various projects on an ad hoc basis.
• Minute taking in performance and employee relations or other meetings.
• Building an up to date understanding of legislation relating to employment law through workshops, newsletters and articles, with the company's support.
• Working to take on more responsibility as knowledge grows and one develops.
• Assisting with the preparation of monthly reporting data, preparing reports for senior leadership, audit purposes and custom reporting as required.
• Carrying out general administration tasks in the HR team.
• Researching law and legislation when required.

Person Profile / Educational Level / Qualifications Required

• CIPD qualified level 3 minimum (Not mandatory).

Experience / Knowledge

• Experience working in organisations with well defined HR practices, ideally in fast moving arenas.
• Excellent communication skills, both written and verbal.
• A keen eye for detail and an organised, process orientated outlook.
• Integrity and confidentiality, leading by example to set the standard for personal integrity.
• Generalist experience in assisting and supporting a team or individuals.
• A good base understanding of HR practices and an interest in pursuing a career in HR.
• An enthusiastic approach to learning.
• A good practical understanding of MS Office.
• Ability to build relationships and earn trust.
• Good problem solving skills.
• Able to prioritise workloads and stakeholders in a fast paced and demanding environment.

Benefits

• Autonomy to develop and grow your skills and experience.
• Be part of exciting project work that is making a difference in society.
• Strong, inspiring and thought provoking leadership.
• A supportive and collaborative environment.
• Wellness 24/7 confidential employee assistance programme.
• Social events - Breakfast Tuesdays, Thirsty Thursdays and pizza on the last Thursday of each month.
• Commitment to charitable causes.
• Time off 25 days a year.
• Pension salary exchange scheme with 4% employer contribution and 5% employee contribution.
• Life assurance of 4 times base salary.
• Private medical insurance (non contributory, spouse and dependants included).
• Worldwide travel insurance (non contributory, spouse and dependants included).