Grants & Contracts Specialist

Job Title

Grants & Contracts Specialist

Department

Post Award Services

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$50,000

Position Salary Maximum

$53,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-05-19

Job Description Summary

The Grants & Contracts Specialist manages the full lifecycle of external funding-from initial proposal preparation to final closeout. You will serve as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements (e.g., Uniform Guidance), and federal/state laws.

Key Responsibilities

Post-Award & Compliance

• Award Setup: Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system.
• Monitoring: Track expenditures to ensure funds are spent according to the approved budget and timeline.
• Sub-award Management: Oversee any pass through funding to partners, ensuring they are also in compliance.

Reporting & Closeout

• Financial Reporting: Prepare and submit periodic financial reports to funders.
• Audit Readiness: Maintain impeccable records for annual audits or donor specific site visits.
• Closeout: Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

Minimum Qualifications

• Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration.

Preferred Qualifications

• Bachelor's degree AND Non Profit or Higher Education experience.

Required Knowledge, Skills, & Abilities

• Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (NetSuite, Workday, etc.).
• Extreme attention to detail.
• Ability to explain complex federal regulations to non finance staff.

Additional Position Information (if applicable)

Required Application Documents

Resume and Cover Letter.

Additional Information

A criminal background check is required. All campuses are smoke and tobacco free campuses.

Equal Opportunity/Affirmative Action Statement

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.

Requests for reasonable accommodations for disabilities related to employment should be directed to or .