Graduate Studies Manager (Secondment cover)

Department of Engineering Science, Parks Road, Oxford, OX1 3PJ

The Department of Engineering Science at the University of Oxford is one of the largest and most innovative research and teaching departments in the UK. With strong interdisciplinary links across the University and a commitment to world class research, the Department provides an intellectually stimulating and dynamic environment for staff and students alike.

We have an exciting opportunity to join the Student Administration in the Department as the Graduate Studies Manager.

Why Choose Us

As an employer, we genuinely care about our employees' well being, and this is reflected in the range of benefits we provide, including:

• Flexible Hybrid Working: A work setup that combines office and remote work.
• Excellent Contributory Pension Scheme: We help you plan for your future.
• Generous Annual Leave: 38 days of annual leave.
• Comprehensive Childcare Services: We support your family needs.
• Family Leave Schemes: Ensuring work life balance.
• Cycle Loan Scheme: Promoting eco friendly transportation.
• Membership to Various Social and Sports Clubs: Be part of vibrant communities.
• Discounted Bus Travel and Season Ticket Travel Loans: Making your commute more affordable.
• Opportunities to contribute to sustainability initiatives and community building efforts.
• Support for continued, life long learning and career development.

The University also hosts a multitude of social groups and sports clubs for those seeking more than just a great place to work.

About the role

The Graduate Studies Manager is a key senior administrative role within the Student Administration Team. You will lead on the operational management of the graduate administration team, providing expert level administration and support and take a key role in the development of relevant departmental policy.

The post holder will manage the primary line of communication between the Graduate Studies Office of the University and the department, working under the direction of the Director of Graduate Studies (DGS) and Head of Student Administration and graduate Programme Directors.

Other key relationships include colleges, the Proctors office, Divisional staff, University Offices (e.g., student immigration), and Student Welfare.

About you

To thrive in this varied and engaging role, we are looking for someone with:

• Experience in administration, preferably in higher education or a similar field, with demonstrable knowledge of systems and procedures for academic and/or student support.
• Experience of line management or directing the work of other staff, achieving results through a team based approach.
• Excellent organisational skills and attention to detail.
• Ability to work independently, and under pressure; prioritising competing demands in a challenging environment.
• Demonstrable ability of managing small scale, local, or operational team focused projects.

About the team

You will be responsible for three permanent members of the team, and any temporary staff, providing guidance and support, distributing workload, and setting objectives accordingly.

Application Process

You will be required to upload a cover letter/supporting statement which details how you meet each of the selection criteria, a CV and the details of two referees as part of your online application.

The closing date for applications is the 3rd June 2026 at 12:00 noon.

Interviews are scheduled for the week commencing the 15th June 2026.

Salary (£) : Grade 8: £49,119 - £58,265 per annum (Inclusive of Oxford University Weighting)

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