Governance Officer (Hybrid)

Governance Officer (Hybrid)

Hybrid Working with 2 days in Preston, Lancashire

Salary £33-40k DOE 37 hours a week

We have a brand-new opportunity for a Governance Officer to join us on a full-time permanent basis. You will support the delivery and continuous improvement of corporate governance across LPPA and LPP, ensuring compliance with regulatory requirements and best practice. Provide high quality governance and company secretarial support to Boards, Committees and senior stakeholders, while contributing to risk and compliance activities to maintain an integrated governance framework.

This is a fantastic opportunity to join our fast paced, collaborative and member focused business. You will join a friendly, welcoming and sociable work culture where there are many opportunities for continuous personal and professional development where you will be supported to reach your full potential.

A bit about us:

Local Pensions Partnership Administration (LPPA) is a multi award winning organisation and one of the UK's leading pension administration companies. We strive to deliver the best experience for over 1,500 employers and more than 700,000 members of Local Government, Police and Firefighter pension schemes, keeping them fully informed about their pensions whilst working closely with employers to continuously educate and support them.

What we can offer you:

• Competitive salary £33k - 40k DOE
• Hybrid working with 2 days a week in Preston
• 25 days' holiday, plus bank holidays and 2 additional concessionary days and 1 day for your Birthday, with the ability to buy and sell leave.
• Access to an excellent pension scheme (Local Government Pension Scheme) with generous employer contributions.
• Access to Health or Dental Plan
• Access to our Enhanced Employee Assistance Programme for when you might need some support.
• The opportunity to earn through our Employee Referral Scheme.
• Access to our bespoke Reward Discount Scheme - Your Perk Site.
• Opportunities to attend Wellbeing webinars and social events.
• Daily free fruit and snacks available to you in our office.
• Free Car Parking in Preston City Centre

What you'll be doing:

1. Corporate governance
   • Support the delivery of company secretarial services in line with the Companies Act and governance best practice.
   • Maintain statutory records, Companies House filings and governance documentation to ensure compliance.
   • Support the development and maintenance of constitutional documents, schemes of delegation and governance frameworks.
2. Boards & Committees
   • Coordinate and support the effective operation of Boards and Committees, including:
   • Scheduling meetings and managing annual governance calendars.
   • Preparing and distributing agendas and Board packs.
   • Attending meetings and producing accurate, high quality minutes and action trackers.
   • Maintain and update forward planners and action logs, ensuring timely follow up of actions.
   • Ensure governance documentation is stored accurately within Board portals and systems.
3. Governance Framework & Policy Management
   • Support the maintenance and continuous improvement of governance frameworks, policies and procedures.
   • Maintain key governance registers, including:
   • Conflicts of interest
   • Gifts and hospitality
   • Related parties, updating governance policies and documentation
   • Support the embedding of governance policies and processes across the organisation.
4. Board & Director Support
   • Act as a key point of contact for Board and Committee members on governance matters.
   • Support Board member onboarding, induction and ongoing training activities.
   • Assist with Board effectiveness reviews, skills assessments and succession planning activities.
   • Respond to governance queries and support the preparation of briefing materials.
5. Governance Projects & Continuous Improvement
   • Support delivery of governance projects, including:
   • Improvements to Board and Committee processes.
   • Implementation of governance tools (e.g. Board portals).
   • Policy and framework enhancements.
   • Review governance processes and identify opportunities for improvement.
   • Contribute to embedding best practice governance standards across the organisation.
6. Procurement & Contract Governance
   • Support governance aspects of procurement and contract management processes.
   • Maintain records and documentation to demonstrate compliance with procurement requirements.
   • Assist in monitoring adherence to governance controls in procurement and contract activities.
7. Assurance, Audit & Compliance Support
   • Support the coordination of internal and external assurance activity, including audits and reviews.
   • Assist in gathering evidence for governance, audit and regulatory requirements (e.g. AAF, data protection, ISO).
   • Track audit actions and support timely completion of remediation activities.
   • Provide administrative and coordination support to governance, risk and compliance reporting.
8. Stakeholder Engagement
   • Build and maintain effective working relationships with Boards, Committees and the Executive Leadership Team.
   • Liaise with internal stakeholders to ensure governance requirements are understood and met.
9. Management Information & Reporting
   • Support the preparation of high quality governance reports and management information.
   • Ensure accurate and timely reporting of governance activities, actions and key updates.
   • Assist in the consolidation of reporting for senior stakeholders.
10. Risk Support
    • Provide support to the Risk and Governance function where required, including maintaining records, tracking actions and supporting reporting cycles.
    • Assist in embedding a consistent approach to governance, risk and control processes across the organisation.

Key Accountabilities

• Support effective and compliant Board and Committee governance.
• Maintain accurate, complete and up to date governance records and documentation.
• Contribute to the continuous improvement of governance frameworks and processes.
• Support the organisation in meeting its legal and regulatory obligations.

What we need from you:

We're looking for a proactive and highly organised individual who can work independently, manage competing priorities and deliver work to a high standard.

You'll bring:

• Strong written and verbal communication skills, with the confidence to engage professionally with senior stakeholders.
• Excellent organisational skills, including experience of meeting coordination, minute taking and action tracking.
• The ability to draft clear governance documents, reports, policies or manuals with appropriate support.
• Good analytical skills, with the ability to review information, present reasoned recommendations and support effective decision making.
• Strong ICT, numerical and report writing skills.
• A continuous improvement mindset, with a focus on quality, accuracy and efficiency.

Qualifications

• 5 GCSEs or equivalent including Maths and English at Grade C or above

Working with and upholding our values:

• Working together
• Committed to excellence
• Doing the right thing
• Forward thinking