General Secretariat - Administrative Assistant (M/F)

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

For one of our clients located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a

General Secretariat - Administrative Assistant (M/F)

Your tasks:

• Review and Verify Travel Expense Reports: Ensure all submitted expense claims comply with company policies and procedures.

• Validate Supporting Documentation: Check receipts, invoices, and other required documents for accuracy, completeness, and authenticity.

• Identify and Address Discrepancies: Flag any inconsistencies, unauthorized expenses, or policy violations for further clarification or corrective action.

• Ensure Policy Compliance: Confirm that expenses adhere to travel policy guidelines, including per diem rates, travel class restrictions, and approval workflows.

• Perform Accounting Reconciliation: Reconcile approved travel expense reports and other type of payments with accounting records to ensure alignment with financial ledgers.

• Resolve Reconciliation Discrepancies: Investigate and correct any mismatches or errors identified during the reconciliation process.

• Support Account Payable process and operations

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

• At least 3 years of relevant professional experience;

• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint);

• Excellent command of written and oral English. Good knowledge of another EU language would be an advantage

This is a great opportunity for a long-term temporary contract (initial contract of 2 months + extensions)

Salary: 3800€ or 4300€ gross/month, depending on experience