GBP 8183 Student Recruitment & Events Assistant

Job Summary Student Recruitment Operations are looking for a motivated, proactive graduate to support the preparation and delivery of student recruitment events. You will support with on campus event administration, preparation and delivery, and will also support a wider range of student recruitment initiatives, including digital and online projects. For example, the development of on demand content and our Virtual Campus Tour.

Key Dates

• Application Closing Date: 30/07/2026
• Interview Date: 20/08/2026 (in person preferred, online by request)
• Role Start Date: TBC, asap after interview
• Role End Date: TBC, 12 months from start date.

Starting Salary £28,029 per annum

Purpose of the Role To assist and support the Student Recruitment Operations team in the preparation and delivery of student recruitment activity. The main focus area for the role is on campus event administration, preparation and delivery, but the successful applicant will also support a wider range of student recruitment initiatives, including digital and online projects. For example, the development of on demand content and our Virtual Campus Tour.

Duties and Responsibilities

• Pre event administrative support: Work with the Student Recruitment and Events Officers to assist the planning, preparation, and delivery of an annual programme of online and face to face student recruitment events.
• Manual Event Preparation: Audit, preparation, and manual handling of event related collateral such as banners, signage, gazebos, brochures, and other equipment, as needed before, during, and after events.
• On the Day Event Delivery: Be an integral part of the operational and logistical delivery team for a calendar of activities including large in person on campus events such as Open Days, Offer Holder Visit Days and Campus Tours.
• Virtual Campus Tour (VCT) Filming and Support: Support development of web based student recruitment products.
• Enquiry handling with internal and external suppliers: Support the retention of positive working partnerships across the University and with our external suppliers to plan and deliver customer focused, effective and successful events.
• Ambassador Recruitment support: Assist in the recruitment, briefing and supervision of Student Ambassadors engaged in Student Recruitment Operations activity.
• Following Finance Processes: Using standard University platforms and procedures to support the preparation, authorisation and completion of financial transactions related to student recruitment activity, within agreed budget parameters.

Training and Development

• Experience of large scale event preparation and delivery (Open Days can welcome approx. 12,000 guests per day)
• Logistics Management
• Customer Relations Management systems (CRM) development - training will be given to use our bespoke ambassador database as well as industry recognised platforms (Unibuddy, Gecko, Microsoft Dynamics)
• Data Management and analytics
• Event management (online and face to face)
• Management/preparation of virtual content (video, web)
• Customer and stakeholder engagement - with support, the role is an opportunity to gain valuable experience in stakeholder management, as the post holder will engage daily with internal/external customers with differing priorities.
• ACT (Action Counters Terrorism) training, supporting event safety.

Mandatory Training

• Safeguarding on our Campuses
• Diversity in the Workplace
• Health and Safety Introduction
• Information Governance and Security

Support Available Direct line management and general oversight provided by Student Recruitment Events Team.

The Student Recruitment Operations team is organised on a matrix management structure and so the postholder will regularly work alongside the Student Ambassador Scheme team, Student Experience and Enquiries leaders, gaining insight and support from a wide range of sub teams within SROPs.

The team operates a full induction with workplace buddies and mentors allocated for the period of employment.

• The university offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus 1:1 support from the Internships Team.

The Benefits

• Flexible/hybrid working
• Generous pension
• A holiday allowance of 39 days per year
• Totum Card (student discount)
• Salary Exchange Schemes such as the Cycle to Work Scheme
• Discounted membership to the university's sports facilities including cricket centre, indoor/outdoor pools, squash courts and fitness centre's.
• All graduates are offered a 'how to make the most of your internship' guide.
• You will have access to the university's Career Mentor Scheme and career consultancy opportunities.
• You will have access to the university's extensive suite of online training which includes Excel, presentation skills, and negotiation skills.
• You will be invited to quarterly networking and professional development events through 'The Graduate Network'.

Degree and Attainment

• Graduate of UG programme from any UK university in the last 3 years

Skills

• Effective management of a complex and varied workload
• Ability to work independently, prioritise and meet targets and deadlines
• Customer focused with good customer service skills
• Good organisational skills
• Demonstrable evidence of effective time management and reliability
• Strong communication, presentation and interpersonal skills with an ability to disseminate information effectively to a variety of audiences
• Good IT skills including Word, Excel and PowerPoint
• A clean driving licence (to drive large hired vans to support events)
• Desirable: able to demonstrate experience of effectively supporting large, in person, complex events
• Desirable: experience in editing videos for online content

Personal Qualities and Attributes

• A flexible, proactive approach to work
• A positive, team orientated approach
• Adaptability
• Ability to present a professional image of the University of Exeter
• Confidence to work independently with appropriate supervision
• Willingness to work flexibly and outside of normal working hours (including early starts, late finishes and weekend working to deliver our annual calendar of events)

Right to Work You must have valid right to work documents with you for verification if appointed, copies are not accepted. See here for a full list of acceptable documents to confirm your right to work in the UK.

About the University Department/Organisation Student Recruitment Operations (SROPs) delivers student recruitment activity for the university across all levels of study (undergraduate and postgraduate); all markets (UK and international) and all programmes of study, in order to support the university's recruitment strategy and aims. The team works across all our campuses and is responsible for nurturing prospective students and enhancing their experience of the recruitment journey. This can include creating and delivering over 200 in person and virtual events, with support from our Exeter Student Ambassador Scheme. The team works in a matrix management approach, with thematic groups focusing on specific areas of recruitment, ranging from digital activity, to events and to enquiries.

Graduate Business Partnership (GBP) Scheme Requirements

• To undertake a graduate role through the GBP scheme, you must have either achieved your degree or be nearing completion of your final year at any UK based university.
• If you are nearing completion of your final year, your working hours may be reduced to 15 hours per week (for undergraduates) or 6 hours per week (for postgraduates) to ensure you have the capacity to successfully complete your degree. More hours can be completed if your academic agrees and provides written confirmation.
• If you do not pass your degree, the GBP role will end early.
• You must have graduated in the UK within the last 3 years of your most recent degree (we will consider extenuating circumstances of potential applicants that may have prevented them from undertaking a graduate role within 3 years of graduation).
• The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity.
• We are committed to creating an inclusive culture and engage with evidence based charter frameworks for gender (Athena SWAN and Project Juno for Physics), race equality (Race Equality Charter Mark) and LGBTQ+ inclusion (Stonewall Diversity Champion).
• Learn about the university's commitment to the Disability Confident scheme.
• At the time of starting employment, the successful candidate must have permission to work in the UK and evidence must be provided in advance of the appointment. Examples of suitable evidence can be found here. Candidates should continue to have permission for the duration of the GBP contract. This includes British citizens, individuals with an EU Pre Settlement or EU Settlement Status, and those with a Graduate Route Visa.
• All graduates need to reside in the UK whilst undertaking this role.

Application Tips

• Refer to the job details contained within the advert when writing your personal statement.
• You can use the STAR approach to evidence each requirement in the Person Specification.
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