FM Business Support Administrator

Andy File Associates Limited is working as a Recruitment Business on behalf of our client for this 3-month fixed term contract position (Part time hours)

Sheffield, S4
3 Month Fixed Term Contract
Hours: 9:00am - 5:00pm, 4 days per week (ideally including Monday & Friday) - you can also work 8am - 4pm alternative week if you prefer
Salary: £25,138 pro rata
Start Date: Ideally 8th June

We are currently recruiting for an experienced and organised FM Business Support Administrator to join a busy Facilities Management team on a 3-month fixed term contract based in Sheffield, S4.

This is an excellent opportunity for a proactive administrator with strong organisational skills and previous costing/invoicing experience to support the smooth day-to-day running of the business.

• Producing quotes, purchase orders and invoices
• Supporting the accounts function with supplier invoice inputting
• Managing correspondence, spreadsheets, databases and reports using Microsoft Office packages
• Collating and distributing subcontractor reports and documentation to clients
• Scheduling and updating PPM, periodic and inspection records
• Logging and raising work orders via CAFM systems
• Deploying jobs to technicians and updating systems with completed work details
• Processing timesheets and allocating technician hours to jobs
• Arranging travel and accommodation where required
• Maintaining accurate site records and documentation
• Supporting internal ISO processes and general administration duties
• Liaising with internal departments, subcontractors and clients

• Previous administration experience within Facilities Management, Construction or a similar environment desirable
• Experience within a costing/invoicing or accounts support role essential
• Strong IT literacy including Microsoft Word, Excel, Outlook and PowerPoint
• Experience using CAFM systems such as Joblogic, Maximo, Easybuild or similar advantageous
• Excellent organisational skills with strong attention to detail
• Ability to prioritise workload and work to deadlines
• Strong communication and customer service skills
• Ability to work independently and use initiative

During the 3-month FTC:

• Holiday entitlement of 33 days (including Bank Holidays), pro rata
• Long service accrual of 1 additional day per 5 years of service (up to a maximum of 5 days, pro rata for FTC period)

If the role becomes permanent, the following benefits will be available:

• Bupa Private Healthcare and Cash Plan (available after successful probation, with option to join the company healthcare scheme)
• Zurich Life Insurance Cover
• Ongoing training and development with core competency training in your field