Fleet Administration Specialist

Overview

We are looking for a detail oriented and proactive Fleet Administration Specialist to join our team. You will play a key part in our fleet operations by managing essential vehicle administration, including processing PCNs, handling registration documentation, coordinating total loss claims, and managing safety recall notices.

Location & Hours

• Location: Based in our London office 5 days a week
• Hours: Mon Fri, 9 5.30

Responsibilities

• PCN Management: Deal with inbound postal and digital PCNs, log and process them quickly and efficiently; problem solve on PCN queries to resolve issues smoothly for drivers.
• Vehicle Documentation: Ensure all vehicle records and registration documents are accurately maintained, updated, and securely archived or disposed of when necessary.
• Insurance & Total Loss Coordination: Seamlessly guide vehicles through the total loss administrative process from start to finish; compile regular, insightful reports for key stakeholders.
• Safety Recalls: Monitor manufacturer safety recalls across the fleet; communicate these to the right people and ensure the necessary vehicle fixes are completed with appropriate driver support.
• Team Support: Cross departmental teamwork helping investigate queries, prepare vital vehicle documents, tackle data entry tasks, and assist with various logistical challenges and administrative tasks as they arise.

Requirements

• Admin Pro: Proven experience in a data entry or administrative role where precision is paramount.
• Fleet Savvy: Experience in a vehicle or fleet administration role is desirable.
• Organization Guru: Ability to juggle multiple tasks without dropping the ball.
• Top Tier Communicator: Excellent written and verbal communication skills.
• Self Starter: Ability to work independently, take initiative, and hit the ground running with minimal supervision.
• Precision Driven: An absolute commitment to accuracy.

Benefits

• Salary negotiable based on experience.
• Flexible benefits and company wide perks are available.

EEO Statement

As an equal opportunity employer we do not discriminate on the basis of any protected attribute. We are committed to providing equal opportunities, an inclusive work environment, and fairness for everyone.