Faculty Liaison Officer

Job Description

Role: Faculty Liaison Officer

Reporting to: Faculties Manager

Duration: Permanent

Salary: 35,000 + Benefits

Closing date: 9 June at 16:00

Post Summary The Faculty Liaison Officer supports the operational, engagement, communications and governance activities of the RCPI Faculties. The role is responsible for the coordinated delivery of governance support, stakeholder engagement, communications coordination, data management, and digital administration activity across the Faculties of the College. The post ensures effective governance processes, strong Faculty engagement, high quality communications, accurate Faculty data, and consistent operational delivery. The role also supports continuous improvement through structured processes, digital literacy, and the appropriate use of systems, reporting, and automation tools.

Key Responsibilities - Stakeholder Engagement, Communications & Faculty Support

Supporting positive working relationships with Faculty Boards, Members, Fellows, sponsors, and wider College stakeholders through responsive and professional engagement. Coordinating Faculty communications activity, including newsletters, updates, invitations, and event related communications, ensuring alignment with organisational tone, standards, and approval processes. Supporting Faculty visibility and engagement through the maintenance of Faculty web content and digital presence, monitoring engagement metrics and recommending improvements where appropriate. Assisting in the coordination of Faculty events and sponsorship activity in line with College policy, including maintaining accurate records and post event reporting.

Key Responsibilities - Governance

Ensuring the effective operation of Faculty Boards, Committees, and governance structures, including meeting coordination, agenda preparation, documentation, minute taking, and follow up actions. Contributing to governance reviews, annual reporting, and the identification and escalation of risks, inconsistencies, or gaps as appropriate. Supporting consistency of governance approaches, templates, and reporting across Faculties.

Key Responsibilities - Data, Digital Working & Reporting

Taking ownership of Faculty level data accuracy, working with relevant teams to ensure integrity, consistency, and appropriate governance of records. Leading data quality improvement and clean up activities and producing regular engagement and activity reports to support planning and decision making. Supporting the adoption and effective use of digital systems, reporting tools, and automation processes that improve efficiency, consistency, communication, and service quality across Faculties.

Key Responsibilities - Operations and Projects

Supporting Faculty Boards, Committees, and events, ensuring strong logistical and administrative delivery. Maintaining, and coordinating Standard Operating Procedures and annual timelines for core Faculty activities, identifying common processes and supporting consistency across Faculties. Assisting with meeting room bookings, calendars, and operational logistics. Providing Faculty Officer cover as required and supporting cross functional projects and initiatives.

Requirements

A relevant third level qualification or equivalent professional experience. Experience working in a governance, communications, operational, or stakeholder focused environment preferred. Strong organisational, interpersonal, communication, and analytical skills. High standards of attention to detail and confidence working with digital systems, reporting tools, and data. Experience supporting stakeholder engagement and working across multiple teams or priorities desirable.

Role Development and Future Scope

As Faculty activity continues to evolve, the Faculty Liaison Officer will play an increasing role in embedding governance consistency, strengthening data insight, and supporting efficient ways of working. Future scope may include enhanced governance standardisation, improved reporting, committee induction materials, and continued contribution to digital improvement initiatives.

Competencies

• Communication and Interpersonal
• Attention to Detail
• Stakeholder Management
• IT Literacy
• Problem Solving

Why us?

Leave: We offer 21 days annual leave with an additional 3 4 college days as well as long service leave to all employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.

Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.

Flexible Hybrid working model: The RCPI offer a flexible 35 hour a week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.

Pension: A defined contribution pension scheme of 1.5% Employee contribution and RCPI contribution from commencement date with an increase after 18 months.

Flexible Benefit: Pro rata €1,500 annual flexible benefit upon completion of a successful probationary period.

Life Assurance: 4 times your annual salary.

Learning & Development: We offer CPD options including study leave and unlimited access to LinkedIn Learning.

Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity and lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.

Accommodations

The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at .