Facility Coordinator

Facility Coordinator

Location: Pharma sites In Dublin 15

Working pattern: Monday to Thursday 08:00 - 16:30; Friday 08:00 - 15:30

Overall Purpose of the Job

Accurately and efficiently manage and coordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad hoc projects, and back of house administration (updating CAFM, KPI deliverables, reporting).

Responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
• Review and approve sub contractor invoices and verify works done (reports & dockets).
• Make sure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co ordinate all contractors that attend site and ensure all relevant documentation is in place prior to work commencing.
• Knows and ensures consistent compliance with company's Health, Safety & Quality policies and procedures.
• Management of all utilities, monitor and document consumption levels.
• Stock management and maintain sufficient levels.
• Efficient management of the Asset register.

Qualifications

• 3+ years experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Demonstrable history achieving KPIs and positive client interactions.
• A qualification in Facilities Management or a suitable qualification in a business or technical field, desirable.
• Excellent communication skills.
• Computer literate.