Facilities/Stock Coordinator

Job Title: Facilities/Stock Coordinator

Location: Stoke-on-Trent

Salary: Competitive

Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes.

Responsibilities:

• Oversee inventory levels of supplies, equipment, and materials
• Regularly check stock levels and reorder as necessary to prevent shortages
• Ensure accuracy and completeness of paperwork when ordering stock
• Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking
• Compare received items against orders to verify accuracy and address discrepancies promptly
• Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting
• Conduct routine inspections of facilities to identify maintenance needs and address issues promptly
• Coordinate with specialised contractors for more complex repairs or projects as needed
• Welcome visitors and direct inquiries to the appropriate departments or individuals
• Manage incoming and outgoing mail, including sorting, distribution, and organisation
• Schedule appointments, meetings, and conference room bookings efficiently
• Assist in organising events, meetings, and conferences, ensuring necessary supplies are available
• Provide administrative support such as data entry, filing, and document preparation
• Aid in office moves, furniture arrangement, and space planning as required
• Ensure compliance with health and safety regulations within the workplace
• Monitor security systems and procedures to safeguard the premises and its occupants
• Act as a point of contact during emergencies and coordinate responses effectively
• Provide courteous and professional assistance to employees, visitors, and clients
• Address and resolve facility-related issues or concerns promptly to maintain a positive working environment
• Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making
• Generate reports and documentation as necessary for management or regulatory purposes
• Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs
• Implement improvements to streamline inventory management practices and enhance overall operations

Education And Experience Requirements:

• Experience in facilities management, maintenance, or a related field
• Experience with stock control, inventory management, and/or purchasing
• Experience in customer service is advantageous
• Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting
• Familiarity with inventory management software or systems for tracking stock levels and orders
• Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors
• Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively
• Problem-solving skills to identify issues and find practical solutions
• Ability to work independently with minimal supervision as well as collaboratively within a team
• Flexibility and adaptability to respond to changing priorities and handle unexpected situations
• Professionalism and a positive attitude in providing customer service and representing the organisation

Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation