Facilities Maintenance Planner

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care

Purpose of Role

We are looking for a Facilities Maintenance Planner to support the delivery of Planned Preventive Maintenance (PPM) activities across our region. This role is key to ensuring maintenance schedules are accurately set up, maintained, and communicated between site teams and the digital systems team.

Job Description

You will be responsible for managing incoming requests, interpreting technical and operational information, and converting it into structured data that can be actioned within our systems. This is a detail-focused role that suits someone who enjoys organisation, working with data, and collaborating with different teams.

Responsibilities

• Manage and coordinate Planned Preventive Maintenance (PPM) schedules across the region
• Receive and review emails from site teams requesting new PPMs, amendments, or adjustments
• Ensure all requests are submitted in the correct, predefined format
• Accurately input and update PPM data into Excel spreadsheets
• Interpret information from site teams and translate it into a clear, structured format for the digital team
• Liaise with the digital team to ensure information is correctly understood and processed
• Maintain accurate records and help ensure data quality and consistency
• Support continuous improvement of PPM processes and data accuracy

Essential Qualifications and Skills

• Strong attention to detail and a high level of accuracy
• Comfortable working with data entry and structured information
• Good written communication skills, particularly for email-based requests
• Basic knowledge of Microsoft Excel

Desirable (but not essential)

• Experience using Excel formulas, functions, or lookups (e.g. VLOOKUP/XLOOKUP)
• Previous experience in facilities management, maintenance planning, or scheduling
• Experience working with digital systems or data teams

Benefits

Additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and more.

Equal Opportunity

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. We commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Flexibility

Flexible working arrangements are available across many of our roles, including working from home, to balance work and home life.

Reasonable Adjustments

If you require any reasonable adjustments as part of the application process, please contact us directly.