Facilities Assistant - (Fixed Term Contract - 6 Months)

Supporting facilities management and the day-to-day operations of the business by ensuring the smooth and efficient running of the office environment to a high standard.

Specific Responsibilities

General housekeeping duties, keeping the internal and external environments presentable at all times

Maintenance of building and general repairs. Basic electrical, plumbing and decorating duties

Managing all post-room duties including incoming and outgoing post distribution, packing, mail franking and deliveries

Working closely with Reception to ensure clear communication, consistency, and continuity of cover

Ordering and monitoring stock of office supplies including stationery, janitorial, catering and electrical

Maintaining and keeping stocked office equipment e.g. photocopiers, printers, franking machine etc.

Room set-up/furniture repositioning for in-house meetings and events

Wine glass cleaning after events, as needed

Organising laundry collections and weekly stock take

Liaising with outsourced services and contractors. Sourcing and benchmarking, as necessary

Supporting the business's sustainability commitment by maintaining and improving the re-cycling programme for paper, cardboard, bottles, toner cartridges etc.

Using the CRM system (AX) to log and organise wine being ordered from and returned to the warehouse

Maintaining procedure documents and essential contacts for contingency planning

Health & Safety, First Aid and Fire Warden duties

Supporting other general ad hoc duties as and when required and deputising in the absence of the Facilities Manager

Experience of basic electrical repairs, plumbing and decorating

A self-starter who can work with minimal supervision

Experience and an understanding of Health & Safety

The ability to complete manual handling tasks

A strong team player within the department and company-wide

Clear communication skills both verbal and written

Being flexible and pragmatic with a hands-on approach

The ability to work with competing deadlines and priorities

Good IT skills including Microsoft Word, PowerPoint, Excel, Outlook

Proactive attitude with a view to improving processes and procedures

An interest in the Wine Trade with a desire to learn more

Recognised Health & Safety qualification

Qualified and current First Aider

Qualified and current Fire Warden

Manual Handling training

We appreciate your interest in our vacancy and are grateful for the time and effort you invest in applying. We often receive a large number of applications, and as a small team we may not be able to respond to every single submission personally. We will only contact shortlisted candidates directly.

All applying for this role must be eligible to live and work in the UK; documented evidence of eligibility will be required if you're progressed to final interview stage.

CLOSING DATE 10 August 2026 (Please note we reserve the right to close the vacancy early or extend, depending on application response.)

THIS ROLE IS IN PERSON ONLY - 5 DAYS A WEEK IN THE OFFICE