Facilities and Fleet Manager

Job category: Transport, Logistics and Freight

Contract: Permanent

Remuneration: Market Related

EE position: No

dynamicdynateqcareers.ci.hr

We are looking for a Facilities and Fleet Manager to manage company facilities and ensure optimal functioning of facilities on a daily basis. Oversee Fleet and Security to ensure optimal operational efficiency, cost-effectiveness, and compliance with safety regulations for business requirements.

• Planning and coordinating all installations and refurbishments
• Managing the upkeep of equipment and supplies to meet health and safetystandards
• Inspecting buildings structures to determine the need for repairs or renovations
• Preserving the good condition of infrastructure and ensure that facilities aresafe and well-functioning
• Plan and coordinate all installations (telecommunications, heat, electricity etc)and refurbishments
• Review utilities consumption and strive to minimize costs
• Control activities like waste disposal, building security, etc
• Allocate office space according to business needs and managing officerelocations
• Handle insurance plans and service contracts
• Manage Service Level Agreements with service providers: Fleet, Security,Insurance, Reunert, etc.
• Management of Building Insurance and fielding assessments (risk audits andrating) related to insurance matters
• Advising business on measures to improve the efficiency and cost-effectivenessof the facility
• Supervising teams including external contractors
• Ensuring that basic facilities are well-maintained and conducting proactivemaintenance
• Dealing with emergencies as they arise, water outages, loadshedding ,ect
• Ensuring that facilities meet compliance standards and government regulations
• Planning for the future by forecasting the facility's upcoming needs andrequirements
• Ensuring employee and facility safety
• Drafting maintenance reports.
• Managing Facilities Security clearance process
• Ensure achievement of all non-financial KPIs in area of responsibility

• Optimal management of the Service Level Agreement with the Fleet ServiceProvider
• Managing vehicle acquisition, disposal, and lifecycle
• Scheduling and overseeing routine vehicle maintenance by continuous liaisonwith the Fleet management company
• Monitoring driver performance and safety compliance
• Optimizing fuel consumption and costs
• Analyzing fleet data to identify trends and cost-saving opportunities
• Budgeting and cost control for fleet operations
• Dispatching vehicles and managing routes

• Engage with Landlord on security matters
• Engage with park security on incidents, security trends, visitors and contractoraccess to park
• Analyse building security for possible compromises and recommendimprovements
• Draft security reports
• Manage and monitor security alarms system
• Manage and monitor access control system
• Manage and monitor CCTV system
• Relevant tertiary qualification (ie. Transport management, Logistics or related field.)
• Project Management qualification and training highly advantageous
• Management and leadership development programme (highly advantageous)REQUIRED CAPABILITIES &

• Proven experience as facilities manager
• Well-versed in technical/engineering operations and facilities management practices
• Minimum 5 years of experience in fleet or logistics management and the insuranceportfolio
• A comprehensive understanding of the Fleet and Security environment (includingSecurity clearances)
• Strong understanding of South African road and traffic laws, including AARTO
• Sound experience managing building projects
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organisational, planning and leadership skills
  

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