Facilities and Estates Administrator

• Job Title: Facilities and Estates Administrator
• Type: Full Time, Permanent
• Salary: £35,000.00-£40,000.00
• Location: LondonEnergy EcoPark, Edmonton North London

About LondonEnergy

LondonEnergy operates the second largest waste contract in the UK, handling and processing nearly 750,000 tonnes of London's waste every year. We have a dedicated team of people working across our various North London sites, making a positive difference to the environment and the local community.

By processing household waste at our facility, we produce enough waste from energy to power 80,000 homes every year and recycle 70% of items through our Reuse and Recycling Centres.

About the role

As a Facilities & Estates Administrator, you will provide essential administrative support across the Facilities & Estates function. Working closely with the Real Estates Manager, Supervisors, and Contracts Support, you will help ensure smooth day-to-day operations, effective contractor management, and accurate record keeping across multiple sites.

Responsibilities

• Support the administration of Facilities & Estates contracts, including maintaining documentation, onboarding contractors, and preparing renewals
• Assist in monitoring contractor performance against KPIs and service level agreements, ensuring standards are met
• Maintain accurate records including contract files, service reports, compliance documentation, and communication logs
• Raise purchase orders, track invoices, and support financial and procurement processes using internal systems such as D365
• Coordinate planned and reactive maintenance activities, ensuring schedules are up to date and works are completed on time
• Support compliance activities, including tracking RAMS, permits, training records, and assisting with incident and audit follow-ups
• Provide general administrative support, including scheduling meetings, booking visitors and parking, and supporting minor projects and initiatives

Qualifications

• Previous experience in an administrative role, ideally within facilities, estates, or an operational environment
• Strong organisational skills with the ability to manage multiple tasks and maintain accurate records
• Good communication and interpersonal skills, with confidence engaging with internal teams and external contractors
• Proficiency in Microsoft Office, particularly Excel, and experience with systems such as D365 (or similar) is desirable
• Understanding of contract administration, procurement processes, or compliance requirements is advantageous
• Ability to work independently as well as collaboratively within a team environment
• A proactive, detail-oriented approach with strong problem-solving skills and a commitment to safety and quality

Benefits

• Private Medical & Life Insurance
• Company Pension Scheme
• Annual Leave Package
• Employee Recognition Scheme
• Access to Employee Assistance Programme (EAP)
• + Many more benefits

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.