Facilities Administrator

We are hiring for our client, a leading professional services firm, to appoint a Facilities Administrator to join their Belfast office on an initial 6 month fixed term contract.

This role will support the day-to-day running of a busy Facilities function, ensuring the office environment operates smoothly and efficiently. The successful Facilities Administrator will play a key role across mailroom services, meeting room coordination, reprographics, office operations and wider workplace support activities.

This is an excellent opportunity for someone with strong customer service skills and a proactive approach who enjoys a varied, hands-on role within a professional environment.

Top 3 Things to Know About this Job

1. 6 month fixed term contract
2. 8.30am - 4.30pm (35 hour week)
3. Salary £25,000 per annum

The Role

• Manage incoming and outgoing post, courier and delivery services
• Support meeting room setup, hospitality and office coordination
• Carry out high-volume printing, scanning, binding and reprographics support
• Maintain office stock levels including stationery and catering supplies
• Support health & safety inspections and workplace procedures
• Assist with onboarding, office moves and workplace setup
• Provide general facilities and operational support across the office
• Liaise with contractors, suppliers and internal teams
• Support reception cover where required
• Identify opportunities to improve workplace processes and efficiency

The Person

• Previous experience within an office, facilities or workplace support role
• Strong customer service and communication skills
• Highly organised with good attention to detail
• Proactive, flexible and hands on approach
• Comfortable working independently and as part of a team
• Ability to manage workload in a busy environment
• Good IT skills and confidence using office systems
• Professional and reliable with understanding of confidentiality

The Reward

• Supportive and collaborative environment
• Opportunity to work within a professional services setting
• Varied role with strong team interaction