Exzellenzcluster SCALE - Office and Financial Administration

Responsibilities: You will take on coordinating and organizational responsibility for the office management and personnel and financial administration of the Cluster of Excellence SCALE. Your main duties will include: Office Management, Support with personnel and administrative matters independent organization of office management and administrative processes within the Cluster of Excellence independent correspondence and communication within and outside the project (written, telephone, and in-person) management of calendars, planning and preparation/follow-up of meetings, conferences, and events organization of business trips and related documentation editing and proofreading of reports and scientific correspondence administrative personnel support, including applicant management, vacation administration, and coordination of student and research assistants maintenance of personnel statistics, monitoring of contract periods, and management of the personnel budget procurement of office supplies and obtaining and comparing quotations Financial Administration timely disbursement of project funds conducting regular budget reviews submitting requests for budget transfers, etc. preparing/planning budget estimates and proposals for the use of funds (particularly personnel and material costs) preparing interim and final expenditure reports and annual financial statements in cooperation with research staff cost center management issuing invoices managing and archiving all financial documents preparing numerical project statements for the funding agency managing and planning budgetary funds regularly checking incoming payments and processing book entries managing and monitoring accounts compiling statistics Requirements: completed vocational training in business administration or public administration or equivalent knowledge sound knowledge of budgeting, accounting, and financial management good knowledge of administrative processes and relevant legal frameworks, ideally within a university setting basic knowledge of personnel administration and employment law (e.g. Working Hours Act, Minimum Wage Act, Maternity Protection Act) excellent oral and written communication skills in German, as well as very good English skills (spoken and written) confident use of MS Office applications (especially Word, Excel, PowerPoint, Outlook); experience with SAP and LSF is an advantage strong organizational skills, ability to work both independently and as part of a team, a high degree of initiative, discretion, and reliability What we offer: We offer a diverse and creative role in a stimulating, international working environment at the Riedberg natural sciences campus, a salary in line with Goethe University's collective agreement, and the currently free LandesTicket Hessen. The Goethe University is committed to a policy of providing equal employment opportunities for both men and women alike, and therefore encourages particularly women to apply for the position/s offered. Individuals with severe disability will be prioritized in case of equal aptitiude and ability. Application: Please submit your application by 06.05.2026 to: .