Executive Assistant/Operations Coordinator

Executive Assistant/Operations Coordinator Birmingham, AL - Onsite

Job ID: 37212

Posted: 2026-03-20

Employment Type: Direct Hire

Step into a pivotal role supporting the leadership team of a fast growing tech driven business. This position blends executive support with customer operations, making you the central hub that keeps leadership organized, customers supported, and systems running smoothly. If you thrive in fast paced environments where your organization and initiative directly impact the success of the team, this is an opportunity to make a real difference.

Benefits & Extras

• Hybrid work environment offering flexibility and autonomy
• Direct partnership with executive leadership in a growing startup environment
• Opportunity to shape processes and improve operational efficiency
• Exposure to customer operations, leadership strategy, and business workflows
• Fast paced environment where proactive thinkers can make immediate impact
• Opportunity to support industry conferences and external events

What You'll Be Doing

• Provide executive support including calendar management, scheduling, travel coordination, and meeting follow ups
• Serve as a key intake point for internal and external requests, routing inquiries to the appropriate teams
• Monitor shared inboxes and support channels, ensuring customer inquiries are addressed efficiently
• Maintain and organize customer account records within CRM and internal systems
• Manage internal forms, documentation, and operational workflows across multiple platforms
• Track administrative and operational deadlines to keep leadership and projects on schedule
• Assist with coordination of conferences, trade shows, and special projects

What You'll Need to Be Considered

• Strong comfort working within CRM and productivity platforms such as HubSpot, or similar tools
• Highly tech savvy with the ability to quickly learn new systems and digital workflows
• Natural ability to manage competing priorities and maintain organization in a fast paced environment
• Interest in operational efficiency, automation, or AI driven process improvements
• Bilingual communication skills (English/Spanish) strongly valued

Apply Now!