Executive Assistant to CEO and COO (HEO)

Executive Assistant to CEO and COO (HEO)

Location: York (hybrid after initial training)

If you thrive in a fast-paced, people-focused environment and you enjoy keeping senior leaders one step ahead, this is a fantastic opportunity to support a respected leadership team. Our client is hiring for a reputed client, where your organisation, attention to detail, and proactive mindset will make a real difference every day.

What you'll be doing:

• Managing a very busy inbox-identifying priorities, actioning where appropriate, and flagging urgent items
• Keeping task trackers up to date: monitoring actions, ownership and deadlines to ensure nothing slips
• Coordinating diaries for the Deputy CEO and COO-prioritising appointments and ensuring everything is clearly communicated
• Preparing meeting materials, supporting briefings and ensuring papers are ready in advance of internal and external meetings
• Supporting senior forums: minute taking, capturing actions, and ensuring decisions are tracked and progressed
• Liaising with a wide range of internal and external stakeholders, building trusting relationships and representing senior leaders professionally
• Proactively spotting urgent issues and escalating them while working across teams to drive timely delivery
• Arranging travel (e.g., rail/hotels) and processing expense claims when the Diary Manager is not available
• Working closely with the Chief of Staff to ensure a seamless support service

What you'll bring:

• Experience in a PA or business support role, or strong knowledge of corporate support functions
• A confident, service-orientated approach-always looking for smarter, more efficient ways of working
• Excellent organisational skills with a keen eye for detail and the ability to self-manage
• Strong verbal and written communication skills
• Competence with Microsoft Office, particularly Outlook, PowerPoint, Excel and OneNote
• Time-management and prioritisation skills that hold up in a busy, demanding environment
• The ability to collaborate effectively with stakeholders at all levels

Additional information:

• Working pattern: 37 hours, Monday to Friday
• Training: Full office attendance for the first 2 weeks; hybrid thereafter with at least 2 days in the office
• Assignment: until 02/05/27
• Pay rate: £14.66

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role,

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.