Executive Assistant to CEO & CFO

Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH)

We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services.

This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities.

Key Responsibilities

Executive Support & Prioritisation

• Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles
• Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives
• Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity
• Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation

Planning, Coordination & Governance

• Plan and coordinate executive meetings including Board, investor, leadership, and external engagements
• Prepare agendas, board papers, presentations, and briefing materials to a high standard
• Track actions and ensure follow-through on key decisions and commitments
• Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise

Stakeholder Management & Communication

• Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners
• Draft, edit, and format high-quality correspondence and presentations
• Ensure clear and effective information flow across the Executive Office and wider business

Travel, Administration & Operations

• Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning
• Manage expenses accurately and in line with policy
• Maintain strict confidentiality and high standards of document control
• Provide occasional personal support to the CEO where required

Continuous Improvement & Productivity

• Act as a sounding board and problem-solver on day-to-day executive matters
• Continuously improve Executive Office processes and ways of working
• Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality

Key Requirements

• Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential)
• Strong track record operating at Board level with exposure to governance and investor interaction
• Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change
• Highly credible communicator, confident dealing with senior stakeholders
• Excellent written skills with meticulous attention to detail
• Discreet, professional, and experienced in handling highly confidential information
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams)
• Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms

About the Role

This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.